At NICE, we don’t limit our challenges. We challenge our limits. Always. We’re ambitious. We’re game changers. And we play to win. We set the highest standards and execute beyond them. And if you’re like us, we can offer you the ultimate career opportunity that will light a fire within you.
Office Manager – Part-time.Location: Prague, Czech Republic.
So, what’s the role all about?
To provide a safe, efficient, and pleasant working environment for approximately 60 NICE employees in Prague.
How will you make an impact?
Office and Facilities Management:
- Oversee daily operations and facilities management of the NICE Prague office in a multi-tenanted building.
- Manage routine and reactive maintenance, repairs, internal moves, and office upgrades.
- Serve as the primary contact with cleaning services, landlord, security, reception, contractors, and engineers.
- Monitor office hygiene, access routes, plant rooms, air conditioning, and elevator services.
- Implement new office processes and procedures in line with NICE global policies.
- Identify and evaluate suppliers for office equipment and supplies, working closely with Procurement, and maintain stock levels.
- Initiate purchase requests and liaise with Accounts Payable for office-related invoices.
- Assist the Global Real Estate Manager with projects as needed.
Employee Support:
- Conduct new employee inductions, ensuring a smooth onboarding process.
- Support the new hire onboarding process and coordinate equipment returns from departing employees.
- Coordinate bookings for large meetings, trainings, catering, and office events.
- Execute the office social plan (events and gifts) in conjunction with HR and on-site senior management.
- Provide support to IT & Telecoms as needed.
- Occasional help for management team.
Safety and Security:
- Conduct monthly health and safety risk assessments and maintain a Facilities Log.
- Maintain the Accident Book and ensure compliance with building security procedures.
- Implement health and safety standards and act as the Incident Control Officer during emergencies.
- Organize and update Fire Wardens and First Aiders, including arranging mandatory training.
- Assist with internal and external audits when necessary.
Reception Management:
- Oversee reception services to ensure efficient handling of visitors, calls, deliveries, and coordination of workshops, training's, and meetings.
- Issue access passes to new employees and visitors in compliance with NICE Security Policy.
- Review and approve invoices before submission for payment.
Have you got what it takes?
- Proven experience in office management, facilities, or administrative roles.
- Experience working in a multi-tenanted building is advantageous.
- Health and Safety qualification or experience managing Health and Safety is essential.
- Excellent communication skills in both English and Czech.
Key Competencies:
- Highly organized with the ability to manage a diverse and busy workload.
- Positive, proactive, and flexible approach to problem-solving.
- Strong prioritization skills and excellent time management.
- Ability to work under pressure.
- Excellent interpersonal skills with the ability to build effective professional relationships.
- Strong written and verbal communication skills.
Enjoy NICE-FLEX!
At NICE, we work according to the NICE-FLEX hybrid model, which enables maximum flexibility: 2 days working from the office and 3 days of remote work, each week. Naturally, office days focus on face-to-face meetings, where teamwork and collaborative thinking generate innovation, new ideas, and a vibrant, interactive atmosphere.
Location:
NICE Office, Karlin, Prague, Czech Republic.
Working Hours:
Part-time, Monday to Friday, 8:00am – 12:00pm.
Requisition ID: 5319.Reporting into: Global Real Estate Manager.
Role Type:
Individual Contributor.
#LI-Hybrid
About NICE
NICE Ltd. (NASDAQ: NICE) software products are used by 25,000+ global businesses, including 85 of the Fortune 100 corporations, to deliver extraordinary customer experiences, fight financial crime and ensure public safety. Every day, NICE software manages more than 120 million customer interactions and monitors 3+ billion financial transactions. Known as an innovation powerhouse that excels in AI, cloud and digital, NICE is consistently recognized as the market leader in its domains, with over 8,500 employees across 30+ countries.
NICE is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, neurotype, physical or mental disability, veteran status, gender identity, sexual orientation or any other category protected by law.
