We are seeking a dynamic and detail-oriented Communications & Office Administrator to play a pivotal role in internal and external communications, event management, and administrative support. This role is essential to ensuring smooth office functions and offering high-level support to leadership and the communications team. This position offers significant growth potential, with opportunities to expand into a leadership role in communications and external reputation management.
Key Responsibilities:
- Administrative Support:
- Serve as a front-line contact for office management duties, including handling deliveries, greeting guests, and managing front door access remotely.
- Liaise with travel agencies and airlines (World Travel, Southwest, United) for executive travel arrangements.
- Manage expense reporting for key executives and assist with scheduling and organizing meetings as needed.
- Handle print projects, swag orders, and catering for company events and meetings.
- Participate in internal groups like the Book Club and provide overall support for the needs of the office and team.
- Event Management:
- Coordinate and execute internal and external events, including Town Halls, company-wide celebrations, and domestic/international conferences.
- Work closely with facilities teams, outside vendors, and leadership to ensure event success.
- Attend events and provide on-the-ground support, ensuring seamless execution and an exceptional experience for attendees.
- Communications Support:
- Assist in the execution of internal and external communications, including newsletters (All Things Agora, The Minute), HR updates, and company-wide announcements.
- Support communications distribution using tools such as email distribution services (BlueShift, Iterable).
- Collaborate on company rebranding initiatives, assisting with website updates and managing external PR tasks.
- Monitor and maintain Agora’s online reputation across platforms like Glassdoor, Wikipedia, and Google Reviews.
- Help develop and maintain a social media presence to elevate the Agora brand.
- Strategic Support:
- Assist in projects and initiatives that support the business strategy, including research, information gathering, and securing key stakeholders for meetings.
- Partner with senior leadership on communications and administrative projects, providing high-level support that drives business goals.
Qualifications:
- Strong written communication skills with the ability to produce professional and engaging content.
- Experience in event management and project coordination.
- Proficiency in office management tools and email distribution platforms (BlueShift, Iterable).
- Detail-oriented with strong organizational and multitasking abilities.
- Positive, proactive attitude and the ability to work independently with minimal supervision.
- Desire to grow into a leadership role in communications or office management.
Compensation Range: $45,000 - $55,000
