Position Responsibilities:
• Provides direct support to the Assistant Community Manager in order to meet community standards.• Partners with homeowners to educate and ensure effective, long-term solutions.• Researches issues of non-compliance and prepares documentation for Committee/Board review.• Records and tracks compliance information through company database.• Maintains detailed records of compliance through investigations and follow up reports of noncompliance.• Investigates issues of complaints/accusations brought against second parties by homeowners and makes determinations based on these findings.• Oversees the preparation of all compliance notices, fine notices and all related compliance issues as well as landscape and architectural submittals.• Conducts routine property tours/inspections of all lots in the Community to ensure compliance with Association CC&Rs.• Educates homeowners, staff and realtors on proper submittal processes and compliance administration.• Develops and utilizes a computer software tracking system (VMS) that ensures timely implementation of compliance.• Monitors software database to uphold guideline standards.• Performs other related duties as directed.Knowledge, Skills & Abilities:• Ability to multitask and prepare and process large amounts of administrative items while being detail oriented.• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.• Exceptional organization and tracking skills.• Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet, and e-mail systems.• Ability to interact and work professionally, positively, and effectively with homeowners and staff at all levels.• Excellent customer service skills.• Advanced communication skills both verbally and written.• Ability to work collaboratively and cooperatively within the department as well as with other departments.• Ability to interpret, evaluate and explain governing documents (CC&R’s) to homeowners, board members and staff members.Minimum Requirements:• High school diploma or GED and three (3) years of full time, paid, professional experience working in an administrative support position involving customer service.• Valid driver’s license.Preferred Qualifications:• High school diploma or GED and one (1) year of full time, paid, professional experience working in an administrative support position.Physical Demands & Work Environment:• Position involves sitting, standing, driving and movement throughout the day.• Utilizing a computer in an office setting.• Utilizing personal vehicle to perform routine physical inspections of the Community.
