Who We Are
Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients’ technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients’ businesses, so we can add value at every stage of engagement to help them succeed.
Who You Are
Prowess Consulting is looking for an Event Planner to support an industry-leading Seattle-area enterprise client’s interoperability compliance program. This is an exciting opportunity to put your event planning skills to work by helping support plan for in-person and hybrid events for customers, partners, and end users.
This is a full-time role that requires going into the office 2 – 3 days per week, or as needed. Only candidates who reside in the greater Seattle area will be considered.
No third-party agencies, please. International travel may be required to support events in person.
The Role
- Define and drive fiscal year event strategy
- Ensure event initiatives align with broader organization and company objectives
- Identify trends and risks per Support insights and metrics and event customer engagements
- Internal and external stakeholder engagement: Establish connections and trust and cultivate collaboration with the key internal partner and external partners.
- Management and reporting:
- Stakeholders reporting - monthly and quarterly syncs with VPs, update slides for deck, present slides.
- Event reports and communication (pre and post event).
- Weekly syncs with Event stakeholders (support and test), weekly syncs with Support, bi-weekly syncs with budget champion, bi-weekly syncs with other primary teams.
- Support events, both onsite and virtual, by driving communications (internal and customer-facing), registration, food and beverage, shipping, logistics, pre-event, day of and post-event activities
- Collaborate closely and maintain regular communication with regional subsidiaries across Asia, Africa, Europe, and other regions to ensure efficient and successful execution of event and project objectives
- Manage event timelines, agendas, and schedules
- Coordinate and develop collateral and marketing materials (invitations, logos, surveys, registration forms, PowerPoint templates, etc.)
- Manage facility coordination (room reservations, communications, confirmations, etc.)
- Manage speaker, attendee, and stakeholder coordination, communication, and management
- Lead the creation and development of content and talk track for a director-level keynote session
- Manage attendees (internal and external) meeting space, registrations, meal requirements, etc.
- Develop surveys (pre- and post-event) and information pages on SharePoint to inform internal and external groups
- Manage registration
- Develop and coordinate end-of-event report that contains images of the event, a wrap-up of activities, issues encountered, sessions delivered, etc.
- Upload event content to external resources (videos, slides, etc.)
- Keep the internal SharePoint page organized and maintained with the event information (catering spreadsheets, presentations, registrations, etc.)
Qualifications
- 3-5 years’ experience helping to plan large, corporate events
- Must be comfortable communicating directly with Corp or Exec level VPs
- Be comfortable with ambiguous requirements in a fast-paced environment – taking ownership of event details and logistics and responding to last minute requests
- Ability to understand basic technical concepts to effectively communicate with broader team, to author relevant and interesting external communications, and to
- Familiarity with Microsoft Office products including SharePoint and Excel
- Proficient in developing public, customer facing, written communications as well as professional communication to various levels of management relating to event activities
- Familiar with Facebook, twitter, blogging and general marketing skills
- Strong coordination and collaboration skills with fundamental project management comprehension
- Highly organized
- Attention to detail and follow-though. Fast reaction to immediate issues with quick escalation and clear communication.
- Bachelor’s degree strongly desired
Additional Details
- The offered pay range for this position is $75,000 – 85,000 per year, depending on experience and geographic location.
Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment, for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit www.prowessconsulting.com.
