Job Title:
Facilities Assistant (on-site)
Location:
US-GA-Atlanta (Sandy Springs)
FLSA: Non-exempt Position Overview: This is a support role in the Operations Department, reporting to the Facilities Manager. This position will require the ability to work interchangeably in an administrative, assistant, and support capacity for the facilities, mailroom (checksafe), and receptionist team. The Jr. Facilities Assistant must possess a level of attention to detail and customer focus. Assist with updating work orders and mailroom requests via Smartsheet. Assist in the preparation of reports, graphs, and presentations using spreadsheets, graphic software, and/or database applications.
Assist in processing large volumes of mail and checks. Troubleshoot mailroom equipment. Assist with room set up, breakroom or conference room stocking, and perform facility walk arounds for maintenance. Job Responsibilities:
- Assistant in a full range of administrative, clerical, and office support for the entire Facilities Team
- Guest and visitor management
- Build effective professional relationships with other departments, vendors, business partners, and other teams
- Interface with vendors
- Work with Building Management to handle all requests regarding keys; parking; cleaning/maintenance; building temperature settings; general facilities requests, etc and learn to use their system.
- Manage the life cycle of office/kitchen equipment; set appointment for service; order new items as needed
- Order supplies for the management team
- Ensures that all company mail is received and processed as quickly and accurately as possible.
- Date stamps all incoming mail.
- Keeps record of all incoming mail using internal tracking system to identify date of receipt and destination for identification purposes.
- Sorts mail according to destination and type such as claims, payments, adjustments, etc.
- Make copies of all checks and attach to corresponding backup
- Assistwith special assignments
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities. Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift or move items over 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Job Requirements:
- High School Diploma or equivalent required
- Customer service skills
- Mathematical skills
- Ability to work flexible hours
- Mail handing & distribution
- Time management
- Adhere to SLA’s of 1-3 business days on request
- Detail-oriented
- Adaptability
- Excellent written and verbal communication skills
- Complete fluency in Windows, Word, Excel, PowerPoint and Outlook
- Ability to work in a fast-paced environment
- Highly detail oriented and organized
- Excellent interpersonal and communication skills
- Must be authorized to work in the U.S
- Must be able to successfully pass a background check
Company Benefits:
- Medical, Dental, and Vision Insurance
- Flexible Spending Account
- Health Savings Account
- 401(k) Plan with Company Match
- Company-paid Short-Term and Long-Term Disability
- Company-paid Life Insurance
- Paid Holidays and Vacation
- Employee Referral Program
- Employee Assistance Program
- Wellness Programs
- Paid Community Service Opportunities
- Tuition Reimbursement
- Ongoing Training & Personal Development
- And More!
About Safe-Guard Products International:
Safe-Guard serves Original Equipment Manufacturers (OEMs), top retailers, and independent agents in the automotive finance and insurance industry with the leading Protection Products Platform. Our platform delivers innovative protection products and solutions that protect consumers from the perils of ownership, while providing Finance &Insurance professionals the tools to ignite scalable and sustainable business growth. Safe-Guard’s success is driven by over 850 employees, who serve more than 12,000 dealers and support contract holders across the U.S.
and Canada.For 30 years and counting, our team continues to transform the motor vehicle space, earning a stellar reputation from our partners and peers by providing: 1) the highest quality protection products in the industry, 2) a broad platform of branded product, technology, marketing, and training solutions, and 3) an unwavering commitment to uncomplicated care and customer service.Safe-Guard Products International is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
