Executive Assistant

Key Responsibilities:

• Calendar Management: Proficient in supervising the detailed calendars of several executives, including coordinating meetings, prioritizing tasks, and optimizing time management.
• Meeting Coordination: Prioritize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Board Meeting Support: Prepare materials and presentations for board meetings. Coordinate board meeting logistics and ensure all vital documentation is distributed to participants.
• Travel Arrangements: Arrange and lead domestic and international travel itineraries, including booking flights, accommodations, and transportation.
• Project Support: Assist with small projects and initiatives, providing research, data analysis, and administrative support as needed.
• Expense Management: Prepare and submit expense reports for the executive team, ensuring accuracy and adherence to company policies.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting multiple senior executives in a fast-paced environment.
• Education: A Bachelor's degree in Business Administration, Communications, or a related field is helpful.
• Skills:
• Strong interpersonal and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and software tools.
• Ability to work independently and as part of a team, with an adaptable approach.
• High level of integrity and discretion.
• Experience handling critical information while maintaining the highest level of confidentiality

Application Process