People Ops Support Specialist (Temp)

Our Mission at Scythe

People Ops Support Specialist at Scythe

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What you’ll do at Scythe  

Administrative & Clerical Support

• Welcome and direct visitors and candidates, acting as the first point of contact when individuals arrive at our Colorado office
• Organize and distribute mail, packages, and other office deliveries to various team members and departments.
• Maintain and update filing systems, including physical conversion to electronic.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Assist with document preparation, including formatting and proofreading reports or presentations.
• Manage incoming calls and emails, directing them to the appropriate teams or taking messages as needed.
• Prepare meeting rooms for conferences or company-wide meetings, ensuring technology and equipment are set up in advance.

Scheduling & Coordination

• Assist with organizing company-wide events, including booking rooms, working with external vendors or venues, coordinating travel, sending invites, and coordinating materials.
• Assist with virtual or hybrid events by coordinating digital platforms, sending out invites, and managing RSVPs.
• Manage a centralized calendar used for company-wide events and important dates.

Office Management

• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Maintain the overall organization and cleanliness of the office space.
• Liaise with building management for maintenance, repairs, and security.
• Coordinate with vendors for equipment purchases, repairs, and upgrades (printers, conference room technology, etc.).
• Maintain existing system(s) for tracking office equipment (computers, monitors, keyboards).

HR & Employee Support

• Assist with New Hire Onboarding by preparing welcome kits and workstations.
• Help organize and administer employee reward and recognition programs.
• Support People Team with tracking and updating employee records, both digital and physical.
• Partner with People Team on gathering and sharing feedback from the team
• Assist with tracking and sharing various Human Resource Metrics with the organization

Recruiting

• Assist the Talent Acquisition team with managing and scheduling virtual and on-site interviews
• Attend recruiting kick-off meetings to learn the intricacies of the hiring process
• Conduct initial resume review
• Perform sourcing for hard to fill roles
• Take on a partial desk for recruiting
• Complete reference checks for new hires

What you know well

• Working in a fast-paced and highly-collaborative startup environment
• Interacting with customers, senior-level executives, and all levels of employees
• Being self-directed, with a knack for multi-tasking, solving problems and solving inefficiencies
• Strong verbal communication skills. Must have experience communicating in person with interdisciplinary team members on a daily basis (technicians, peers, manufacturing, etc). Examples of this are standup meetings, team huddles, quality reviews, safety reviews, etc.
• Experience managing office logistics, including inventory management, scheduling, and facility coordination.
• Proficiency in organizing internal and external events, from small meetings to large gatherings.
• Basic knowledge of HR support functions, including onboarding and reference checks.
• Experience working with office management software and tools (e.g., calendar apps, booking systems, document storage platforms).
• Familiarity with maintaining a positive office environment and fostering employee engagement.

What you’ve maybe done

• Functioned as an Executive Assistant, office administrator, or relevant role
• Worked with a Talent Acquisition team to schedule interviews and travel, as well as onboard new employees
• Event planning, Property Management, Hotel or Hospitality Management
• Experience working within an HRIS and/or ATS
• Assisted with coordinating office repairs and maintenance, working with external vendors.
• Helped facilitate employee engagement programs, such as recognition programs or social events.
• Provided logistical support for onboarding processes, such as setting up workstations, coordinating IT, and preparing welcome kits.
• Assisted with the execution of corporate events or offsite meetings, including vendor management and logistics planning.

Why Scythe?

• Scythe is an early-stage but well-capitalized startup. Have a huge impact alongside an awesome team of experts shipping something the world has never before seen
• Headquarters near beautiful Boulder, CO. Enjoy the bounties of nature and open spaces close to home with mountain biking, hiking, skiing and more.
• Satellite offices in Dallas, TX and Fort Pierce, FL 
• Highly collaborative learning culture where personal freedom, growth, and responsibility are valued
• An opportunity to have an incredible positive impact on the world

Closing