Executive Assistant

Who We Are

Responsibilities

• This position will be providing core support functions for our CEO & Partners both on a business and personal level.
• Provides administrative support for the Executive Leadership Team, and acts as the office manager
• Manages daily and weekly activities
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek
• Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting
• Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provides reminders and prioritization of tasks
• Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner
• Maintains client information on the CRM system
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval
• Assists with food orders, luncheon planning, and planning of other business-related meetings as requested
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contributes to team effort by accomplishing related results as needed
• Prepares, checks and processes expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist other departments as needed

Behaviors for Success

• Results-Oriented & Takes Ownership - Delivers results in every situation. Works with a sense of urgency to find solutions and complete work
• Attention to Detail – ensures work output is accurate, can find mistakes before documents are submitted; is thorough and thoughtful
• Excited about challenges and solving problems – The opportunity and growth at our company are huge and move fast. As a result, we encounter a lot of challenges and problems to solve individually and as a team. You’ll be someone that sees challenges as opportunities to improve.
• Communication – Ability to communicate both verbally and written - in a persuasive, organized, and appropriate manner. Effectively communicate in meetings at all levels. Creates presentations with leadership for internal and external groups and will have thoughts on continual improvements. Able to present both popular and unpopular messages when needed.
• Adaptable - Ability to be flexible, accommodating, maneuvering effectively when priorities and timelines change. Enjoys working in a fast-paced ever-changing environment.
• Customer Service Orientation – Gains trust of the Executive Leadership team, can quickly understand the needs of the corporate functions, and can drive personal deliverables based on the needs of the business.
• Teamwork – ability to foster good working relationships among team members, and works effectively in and contribute to a team environment.
• Entrepreneurial – ability and desire to take ownership of activities and projects

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered.
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible.
• Work hours will be based on US TIME ZONES (EST)

We Offer

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities

As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered.