At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.
As Vanta’s Dublin Office Manager, you will own the day-to-day operations and facilities management of our Dublin office while also driving office programming and culture. We put our customers first; and on the Workplace team, we put Vanta’ns first by creating spaces and systems that empower Vanta’ns to do their best work. You will play a critical role on our Workplace team by directly managing our Dublin office while also supporting our global, company-wide Workplace programs and projects.
The ideal candidate for this role will be passionate about making our Dublin office a welcoming, thriving space, and continually seeking ways to improve our offices and programming.
What you’ll do as an Office Manager at Vanta:
Manage the day-to-day operations of our Dublin office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:
Serving as the in-person, main point of contact for all Dublin office needs and questions.
Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.
Actively monitor the office for facilities concerns and facilitate timely repairs with building management.
Actively monitor our vendors’ work, ensure they’re fulfilling their SLAs
Help employees troubleshoot issues with office equipment (i.e. faulty monitors, help printing or using our AV equipment). Actively monitor our IT & AV equipment to ensure it is in good working order and partner with IT to resolve any issues.
Help employees book conference rooms for team offsites and other ad hoc events held in the Dublin Office. Track usage to ensure that we’re not booking more meetings or offsites than we have capacity to support.
Own the planning and execution of our Dublin office programming, including:
Our monthly Dublin office happy hours
Our two large Summer and Holiday Celebrations
Partner with our Culture Club on additional Workplace-sponsored, but Vanta’n-driven programming for our team
Help support employees hosting special events in our Dublin office as needed
Drive larger projects like overseeing our move into a new office and designing & building out our new space.
Work with our Senior Global Workplace Manager and Dublin Site Leads and Culture Club to build programming and processes for our Dublin office that drive functionality, culture, and office attendance.
In addition to directly managing the Dublin office, this person will also support our global, company-wide Workplace programs by remotely supporting our small London office (currently ~10 employees) and supporting special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).
How to be successful in this role:
Prior experience with office or facilities management, including developing and executing on employee programming and events.
Operate with a high sense of ownership and attention to detail.
Have excellent organizational, administrative, and problem solving skills.
Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.
Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom are a must. Previous experience working in Asana and ticketing software systems preferred.
Be able to leverage the tools at hand to drive your workflow.
Have a positive, can-do attitude and enjoy working collaboratively with your team and cross-functional partners
This is an on-site role at our Dublin office, near St Stephen’s Green.What you can expect as a Vantan:
Industry-competitive salary and equity
100% covered medical, dental, and vision benefits with dependents coverage
16 weeks paid parental leave for all new parents (birthing, non-birthing, and adoptive)
Health & wellness stipend
Remote workspace,internet and mobile phone stipend
Commuter benefits, including bike to work scheme and tax commuter ticket scheme
Pension matching
10 company paid holidays plus 25 days of PTO per year
Virtual team building activities, lunch and learns, and other company-wide events!
#LI-hybridAt Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.
About Vanta
We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security.From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged. Now more than ever, making security continuous—not just a point-in-time check— is essential.
Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.
