Who We Are:
Founded in 2018 by engineers from Stanford, Cisco Meraki, and Samsara, Spot AI is the fastest growing Video Intelligence company in the U.S. We are upending the $30 billion video surveillance market with an AI Camera System to help people at work create safer, smarter organizations. In the process, we’re disrupting video security to create a new category of Video Intelligence.We are experiencing tremendous growth and are deployed at thousands of locations across businesses in 17 different verticals, ranging from local businesses to Fortune 500s.
Our customers range from warehousing and healthcare to nonprofits and car washes including SpaceX, ExtraSpace Storage, WineDirect, YMCA, and Veg Fresh Farms.We’ve recently raised $40M Series B financing to continue to transform how organizations use their video footage. We’re backed by Scale Venture Partners, Redpoint Ventures, Bessemer Venture Partners, StepStone Group, and MVP Ventures.
Who You Are:
As the Office Manager of the Spot AI office in San Francisco, you’ll help build the foundation of one of our most valuable assets - our people!You are a highly motivated, customer-service oriented individual who is passionate about providing a best-in-class people experience. You have a knack for keeping yourself and others highly organized and on-track to meet goals with high attention to even the smallest of details. You thrive in a fast-paced environment where you must ruthlessly prioritize in the face of multiple, competing priorities.
You are proactive by nature and comfortable with frequent change; adaptability is your superpower. You are willing to independently tackle any problem that comes your way, but you know when to loop in your team for additional input or support (sometimes it’s a team effort!). You enjoy cultivating meaningful relationships, and as such you are known for your impeccable communication and interpersonal skills. While your core role would be managing the office, you have some experience supporting executives and you’re keen to flex your skills doing some executive assistant work (i.e. booking travel, scheduling, providing logistical support, etc).
What Excites You:
- Being a face of the company - welcoming clients, candidates, advisors, investors, and colleagues who come through the doors, and ensuring our SFO office space is clean and guest-ready at all times.
- Quick-on-your-feet problem solving
- Owning all facilities management to ensure the workplace is operating efficiently, including all SFO office vendors and accounts (garbage, utilities, cleaning crew, etc.)
- Organizing and coordinating office-related vendors and contractors
- Maintaining a positive, clean and professional work atmosphere by attending to office cleanliness and tidiness as needed (this is supplemental to the heavy cleaning done by our cleaning service)
- Managing SFO snack and office supply budgets and stocking schedules; ensuring the office is fully stocked with office supplies and snacks, and coordinating catered meals as requested
- Tracking, ordering, and stocking office supplies and computer equipment
- Assisting with people experience processes in the San Francisco office, such as new hire onboarding/offboarding and coordinating employee gifts and swag
- Supporting or leading events and activities planning for SFO, as well as support events and activities planning for all-company events, as requested
- Supporting travel scheduling and calendar management for executive team members as requested
- Partnering with senior and executive leadership as needed to provide administrative or logistical support on special projects
- Providing ad-hoc administrative support for our team, such as: data entry, scheduling meetings, shipping/mailing, running local office errands, etc.
- Working on-site at our downtown San Francisco office
What Gets Our Attention:
- At least 2 years of previous experience as an office manager, operations manager, administrative assistant, executive assistant, or in human resources
- An energetic, engaged people person with strong verbal and written communication skills that allow you to interact with employees at all levels of the organization, customers, candidates and other guests
- Excellent time management, prioritization, and organizational skills, with an incredible attention to detail
- Ability to work in-person from our San Francisco, CA office during defined working hours (this is a part-time position, 15-20 hours per week: M-F - schedule to be defined)
- Proficiency in Google Suite (Gmail, Google Calendar, Google Docs, Google Sheets, etc.) and MS Office products and software
- A valid driver’s license and clean driving record; you will need to run local errands
- An ability to lift standard office supplies and equipment and incoming and outgoing shipments (up to 50lbs)
What's In It For You:
- The pay rate for this position is $40-$45 / hour, depending on prior experience
- This role is a W-2 part-time position (15-20 hours per week), and requires you to work in-person at our downtown San Francisco office
- 401(k) plan with matching
What We Value:
We operate under a trio of company values:
Customer First, Always. We are relentlessly curious about our customer’s goals, and seek the simplest solutions to solve their problems.Own Your Outcomes. We bias towards action, move fast, and iterate. Everyone on our team is empowered to make decisions.It’s a team effort. We help each other succeed. We leverage each other’s strengths to accomplish big goals together.And, we are creating and cultivating a diverse and inclusive culture where we celebrate individuals for what they accomplish, no matter who they are! As an equal opportunity employer, we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Come join our journey!
