✍🏽 About Writer
Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, and Vanguard to transform the way they work. Our all-in-one solution makes it easy to deploy customized AI apps and workflows that accelerate growth, increase productivity, and ensure compliance. Designed to provide enterprise-grade accuracy, security, and efficiency, Writer’s suite of development tools is supported by Palmyra – Writer’s state-of-the-art family of LLMs – alongside our industry-leading graph-based RAG and customizable AI guardrails. Founded in 2020 with offices in San Francisco, New York City, and London, Writer is backed by strategic investors, including ICONIQ Growth, Insight Partners, WndrCo, Balderton Capital, and Aspect Ventures. Our team of over 200 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work.
About this role
We are seeking a highly organized and efficient Office Coordinator to join our dynamic workplace team. This role is crucial for the smooth operation of our office, ensuring that all administrative tasks are handled professionally and effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
Your Responsibilities
Office and Administrative Support
Provide administrative support to the team, including scheduling meetings, and managing expenses.
Guest reception and facilitation by managing their reception, assisting with their needs, and coordinating their meetings or events.
Badge management and overseeing the issuance, tracking, and retrieval of identification badges to ensure secure and authorized access to the office premises.
Manage office budgets and expenses, including tracking and reporting
Oversee day-to-day office operations and maintain a well-organized and functional workspace.
Handle incoming and outgoing mail, including sorting and distributing.
Event logistical support as needed
Coordinate workplace events, meetings including logistics, catering and set up.
Is this YOU?
3 + years minimum office facility experience
Must be open and flexible to be onsite 5 times per week
Prior experience and able to juggle multiple projects and priorities simultaneously without compromising quality
Excellent organizational skills with strong attention to detail
Constantly seeking new ways to enhance office efficiency and improve processes
Demonstrate initiative and reliance in managing tasks independently
If you are a highly organized, detail-oriented professional with a passion for ensuring smooth office operations, we would love to hear from you. Apply today to join our team as an Office Coordinator!We are an equal opportunity employer and welcome applicants from all backgrounds.Curious to learn more about who we are and how we operate? Visit us here
🍩 Benefits & perks
Generous PTO, plus company holidays
Medical, dental, and vision coverage for you and your family
Paid parental leave for all parents (12 weeks)
Fertility and family planning support
Early-detection cancer testing through Galleri
Flexible spending account and dependent FSA options
Health savings account for eligible plans with company contribution
Annual work-life stipends for:
Home office setup, cell phone, internet
Wellness stipend for gym, massage/chiropractor, personal training, etc.
Learning and development stipend
Company-wide off-sites and team off-sites
Competitive compensation, company stock options and 401k
Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.By submitting your application on the application page, you acknowledge and agree to Writer's Global Candidate Privacy Notice.
