The Administrative Assistant will support all administrative functions including but not limited to London based office management, facilities support, and general administrative support to the team.
Office Management
- Manage inventory of office supplies; ordering new supplies as needed
- Coordinate maintenance of office equipment as needed
- Vendor management on all related office and administrative vendors
- Assist with office related renovations and build outs
- Manage office seating plan, updating during onboarding and offboarding
- Monitoring staff workstations, ensuring all equipment is setup properly and working
- Monitor and manage office email inbox, including any related ticketing requests
- Implement and maintain a system for recording expenses and the corporate creditinformation
- Manage conference/meeting room calendars; ensure that conference rooms are atcompany standard
- Serve as point of contact for the building management team; coordinating with team asneeded; submitting service/repair request as needed
- Manage employee office and building amenities access
- Drafting and sending internal office communications to the staff, as directed by manager
- Monitor company main phone line and email
- Prepare agendas and schedules for meetings, including booking meeting space andcatering as needed
- All other administrative duties as required.
Required Skills/QualificationsAt least two years of administrative experience requiredAt least one year of office management preferredProven leadership and people management skills with the ability to prioritize and workindependentlyStrong interpersonal and written communication skillsStrong communication skills including interpersonal, verbal, and written skills with provenconflict resolution skillsExcellent time management skills with a proven ability to meet deadlinesAbility to act with integrity, professionalism, and confidentialityAdvanced skills with Microsoft Office Suite or related software
