Regional Operations Manager

Summary: The Southern States Regional Operations Manager manages the day-to-day office operations for the Florida and Atlanta offices. This position is located in Plantation, Florida and reports to the Regional Operations Director, who also sits in Florida. Required travel 5-10%.Job Duties & Responsibilities:

Office Operations

• Manage daily office operations, including mail, deliveries, and shipping
• Monitor inventory of office and kitchen supplies and order supplies as needed
• Liaise with building management for maintenance requests
• Implement security procedures in coordination with national security team
• Liaise with national IT department for all office needs
• Prepare office for staff meetings/events; maintain order and cleanliness of common office areas
• Manage shared office calendars and Senior Staff calendars
• Assist with onboarding schedules, materials, IT set up, and HR processes for new hires
• Help organize and plan office team-building activities, holiday parties, etc.
• Ensure quality control and fiscal responsibility in all office operations
• Other duties as assigned

Financial Operations

• Receive and process all checks and fulfill credit card processing as needed
• Create end-of-month and end-of-year pledge reports for Regional Director approval
• Manage the regional office corporate cards for office and event expenses
• Submit expense reports on behalf of Regional Directors and office corporate cards
• Submit invoices with appropriate coding for payment
• Work with Program Director to track and maintain office budgets

Development Support

• Process all pledges and payments
• Create and distribute invoices for donor billing purposes as needed
• Maintain and update donor database in Salesforce
• Provide administrative support for Senior Staff as needed
• Assist team members in preparation of materials for meetings and events

Qualifications/Skills:

• Strong PC proficiency and competence in MS Word, Excel, and Outlook
• Ability to learn quickly and develop proficiency in internal software systems, including Salesforce, Smartsheets, Outreach, Slack, AnyBill, Concur, and Ultipro
• Self-motivated, independent, detail oriented, and highly organized
• Able to juggle multiple priorities with excellent time management and communication skills
• Ability to work well with colleagues in a professional and collegial manner
• Previous administrative experience preferred
• Bachelor’s degree required

AIPAC offers a competitive and comprehensive benefits package that contributes to employees overall total compensation package.  We are currently working remotely two days a week, and in our offices the other three.  AIPAC is an equal opportunity employer.

Posting Instructions

• Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
• If applying for more than one position please use the 'Attachment' function to attach a position-specific cover letter.
• Please use your legal names when completing the employment application (no nicknames).

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