Description
ESSENTIAL FUNCTIONS
- Operate telephone switchboard to answer, screen, and forward calls, providing information, taking messages, and scheduling appointments.
- Greet people entering the office, determine the nature and purpose of the visit, and inform the appropriate member of the Team
- File and maintain records as directed
- Transmit information or documents to customers, using a computer, mail, or facsimile machine.
- Schedule appointments, and maintain and update company-wide appointment calendar.
- Provide information about the Company such as the location, and opening hours.
- Keep a current record of staff members' whereabouts and availability.
- Collect, sort, date stamp, and distribute mail, messages, and courier deliveries to the proper department..
- Maintain supplies.
- Perform minor housekeeping duties such as straightening up the lobby, kitchen, and conference rooms, maintaining the emergency supply kit, taking care of plants.
- Facilitate electronic communications for company officers as directed.
- Handle shipment and coordination of sales/marketing tools for tradeshows.
- Assist the Project Management team by creating and updating O&M Manuals and other documents.
- Maintain spreadsheets for ISO compliance.
- Order business cards and set up work spaces for new hires.
- Update phone lists, calendars, employees birthdays, and anniversary lists and send out congratulatory emails.
- Plan fun company events as directed by managers.
Requirements
POSITION QUALIFICATIONS
Must have at least mid-level skills with Microsoft software, including Outlook and Excel.
Competency Statement(s)
- Communication - Ability to communicate effectively with others.
- Enthusiastic - Ability to bring energy to the performance of a task.
- Friendly - Ability to exhibit a cheerful demeanor toward others.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Tolerance - Ability to work successfully with a variety of people without making judgments.
Education
Minimum - High School Graduate
Experience
At least two years of related experience is required
Benefits
Our job openings provide opportunities to be part of a team that provides award-winning, innovative technologies which clean the world's most precious resource - water! Headworks offers exposure to Best-in-Class technologies, ongoing career development and advancement potential, and competitive compensation. If you are interested in being part of a team whose mission is to improve and increase water resources around the world, come join us! We are one of the most diverse business environments in the United States as acknowledged by Diversity Business.Com and an equal opportunity employer.
We also offer a 4-and-a-half day workweek, with half day Fridays.
