AMB Family Office
is the support company for the Chairman and the Chairman’s family as well as the investment management and support services arm of Arthur Blank’s for-profit businesses. The Blank Family of Businesses portfolio includes: The Arthur M. Blank Family Foundation, National Football League’s Atlanta Falcons, Mercedes-Benz Stadium (MBS), PGA TOUR Superstore, Major League Soccer’s Atlanta United FC, West Creek Ranch, Mountain Sky Guest Ranch, Paradise Valley Ranch and Dome Mountain Ranch. While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.
Position Summary
This position reports up through the Office of the Chief of Staff in the Chairman’s Family Office and supports the Executive Events team, which includes the Director of Executive Events and Sr. Manager of Executive Events. The Executive Events Coordinator is primarily an administrative role that requires impeccable attention to detail, being able to multi-task, take initiative and work independently. In addition to administrative tasks required for lead-up to events, this role also requires working event days (all Atlanta Falcons home games, select Atlanta United matches, third party & personal events).
This position is for someone who thrives in “behind the scenes” supportive work, but also has a hospitality, events and logistical mindset.
Roles and Responsibilities
Administrative Duties:
- Communicates at a detailed level with the Admin Team in the COS Office, house staff, security, and aviation associates to ensure all departments are aligned as needed.
- Pick up and deliver packages offsite as well as ship packages for the Executive Events team.
- Assist Executive Events team with online shopping, returns and Amazon orders for supplies at Mercedes-Benz Stadium and other events.
- Work with Finance to ensure Suite Master Tips trackers for MBS events and golf events/outings (i.e. caddies, forecaddies, etc.) are updated monthly.
- Track invoices for Executive Events team.
- Management and inventory of merchandise including team gear and team autographed items for use for Chairman’s family and auction items.
- Collect and track NDAs annually for MBS staff and other outside vendors.
- UPS shipping account management & coding for accounting and budget purposes.
- Participates in daily Office of the Chief of Staff morning meetings to ensure communication and alignment on all upcoming events on the Chairman’s calendar.
Mercedes-Benz Stadium Coordination:
Assist with coordinating and executing Atlanta Falcons games, Atlanta United matches, and Mercedes-Benz third party events. This includes:
- Creation of guest bios
- Creation of seating cards
- Assist Sr. Manager with guest ticket and parking distribution, as directed
- Vendor/staff parking distribution
- Suite gifting coordination and shipping
- Suite floral coordination
- Game day giveaways communication and coordination
- Staffing at Atlanta Falcons home games and other events as needed and directed by the Director of Executive Events
- Support Sr. Manager with Guest Communication tracker spreadsheet for all stadium events.
- Assist with creating event grids.
- Assist with VIP badge and lanyard coordination and distribution for all MBS events.
Event Coordination:
Assist in the planning and execution of business and personal events on behalf of the Chairman. This includes:
- Hilton Head Golf Outing – staffing the event, website design, invitation design, guest rsvp tracking, guest lodging coordination, guest bio creation, binder assembly, guest communication folder, itinerary coordination, vendor coordination, and other duties as assigned
- Floridian Trips – invitation design
- Annual Fall Golf Tournament – guest rsvp tracking, celebrity lodging coordination, transportation for out-of-town participants, staffing the event, and other duties as assigned
- Assist with planning other special events as assigned.
Ticketing
- Manage Executive Events team Master Calendar for stadium events and third-party events at MBS, State Farm Arena and Truist Park.
- Send State Farm Arena, Truist Park, and Fox Theater events quarterly to COS team for Chairman interest.
- Associate Ticket Program
- Facilitate monthly associate surveys to gauge interest in attending events, games and concerts at MBS, State Farm Arena and Truist Park.
- Support Exec Events team in awarding associates with tickets to events at State Farm, Truist Park, and third-party MBS events. Once approved, communicate with associates and send parking and tickets for events.
Gifting/Merchandise Coordination
- Responsible for coordinating/organizing auction and donations tracker, communicating with auction winners, and purchasing autographed merchandise for Chairman’s inventory.
- Responsible for assembling and coordinating creative gift baskets for special recipients (friends, auctions, etc.), as needed.
- Assist Sr. Manager of Exec. Events with Atlanta Falcons & Atlanta United suite guest gifts and visiting NFL owner gifts ideation.
- Weekly suite gift distribution, shipping, and coordination to Chairman’s guests
- Coordinate holiday gifting for suite staff as directed by Director of Exec. Events.
- Coordinate the annual pistachios holiday gift from the Chairman, including label ideation, recipient list coordination & distribution, budget tracking, vendor management, etc.
Qualifications and Education Requirements
- 3+ years of experience working in administrative support roles in complex organizational environments.
- High school diploma required. BA/BS preferred.
Preferred Skills:
- Highest level of discretion, confidentiality, professionalism & maturity
- Administrative support skills required
- Meticulously organized and able to prioritize, coordinate, and manage simultaneous tasks/projects
- Thoughtfulness and attention to detail
- Thrive in a fast-paced environment and works with a sense of urgency
- Adaptability – ability to pivot when needed
- Excellent project coordination skills
- Ability to anticipate what projects will require (timing; supplies; outside vendor)
- Experience collaborating effectively as a member of a team, yet work independently
- Strong oral and written communication skills
- Strong organizational and interpersonal skills
- Good analytical and problem-solving ability
- Proficiency in all MS Office products, including Excel, Outlook, Word, PowerPoint and Forms
- Familiarity with Canva and/or Adobe Photoshop and Illustrator preferred
Additional Requirements:
- Ability to work flexible hours and willingness to work beyond a 40-hour work week, as needed
- Willing to staff stadium events and personal events on nights and weekends and holidays, as needed
- Minimal travel required
