Job Title:
AP Specialist
Reports To:
AP Manager
FLSA Status:
Non‐Exempt
Department:
Accounting/Finance
JOB SUMMARY:
Responsible for processing and verifying invoices, reconciling accounts, and ensuring timely vendor payments. This role requires attention to detail and strong organizational skills to maintain accurate financial records and support the monthly close process. The AP Specialist also collaborates with vendors and internal teams to resolve discrepancies, assist in financial reporting, and contribute to various departmental initiatives.
ESSENTIAL JOB FUNCTIONS:
- Process vendor invoices and payments following established procedures.
- Perform daily loan fundings and address customer inquiries related to funding cases.
- Assist in onboarding new vendors.
- Maintain historical accounts payable and other related records and
- Reconcile accounts payable and other related liability accounts to the general
- Process AP Department credit card transactions via the designated system.
- Support the monthly financial close process to ensure accurate and timely financial reporting.
- Assist in maintaining monthly close timetable in meeting internal and external reporting
- Assist in maintaining weekly AP aging schedule by vendor.
- Assist with data management in BMO Spend Dynamics.
- Prepare annual Form 1099s to ensure IRS compliance.
- Use designated accounting systems, spreadsheets, and presentation tools to facilitate data management and reporting.
- Respond to accounting and financial questions through data research and interpretation.
- Assist in preparing documentation for external
- Maintain confidentiality of sensitive information, upholding LendingPoint’s values..
- Follow LendingPoint’s established accounting policies, procedures, and
- Assist and lead in ad-hoc analysis to support management decisions, as needed.
- Actively participate in departmental initiatives, including system implementations, ledger balance clean-up, and cost-saving efforts.
MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.
- Degree in Accounting, Finance, Business Admin or Economics degree, preferred.
- 2+ years of experience in accounting or finance related roles.
- Experience in financial services, preferred
- 2+ years of experience working in accounts payable role
- Working knowledge of accounting and control principles/procedures required.
- Efficient in MS Office (Excel, Word, Outlook) and internet savvy.
COMPETENCIES:
- Customer Service: Displays courtesy and sensitivity; Manages difficult or emotional customer situations; Meets commitments; Responds promptly to customer needs; Solicits customer feedback to improve service.
- Teamwork: Collaborate successfully across the organization and contribute to building a positive team spirit; Exhibits objectivity and openness to others'
- Verbal and Written Communication: Exhibits good listening and comprehension, expresses ideas and thoughts in written and verbal form so that others will understand, and keeps others adequately informed.
- Analytical Thinking: Using logical reasoning process to breakdown and work through a situation or problem to arrive at an Self‐starter.
- Attention to Details: Achieves thoroughness and accuracy when accomplishing a task through concern for all areas involved.
- Problem solving/analysis: Ability to solve issues efficiently and
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand, walk, reach and sit for a minimum of 8 hours with or without reasonable accommodation. The employee is required to use hands to finger, handle, or feel objects and/or tools. The employee is required to talk or hear with or without reasonable accommodation and must sometimes lift and move up to 10 pounds.
WORK ENVIRONMENT
While performing the logistics duties of this job, the employee is frequently exposed to moderate noises such as computers, printers, and other light traffic noise in an office setting.This role is an in‐office role. Remote work can be performed from a pre‐approved location, as arranged and scheduled by team management and approved by the department head.Must be able to work overtime, as needed.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change or be supplemented at any time with or without notice.
