Regional Program Coordinator

• Assists with pre-event tasks for local in-person and virtual events, including, but not limited to:o Works with speakers, event contractors and vendors to obtain necessary documentation required for events.o Manages travel, accommodations and itineraries for internal and external speakers participating in events.o Prepares and packs event materials for events taking place at external venues and updates inventory in real time.o Adds events to the calendars of the relevant speakers and staff.o Registers and declines donors for virtual and in person events, as needed, and maintains, tracks and reports on event responses.o Updates and inputs the results of vendor research into a master spreadsheet for ongoing use.• Assists with the post-event tasks for local in-person and virtual events, including, but not limited to:o Creates a source of truth for each event by archiving recruitment materials, supply and material lists, meeting notes, budget documents, vendor contracts, invoices and program materials in a consistent manner.o Manages the unpacking of event materials in their designated locations at the office, updates inventory and identifies materials that need to be restocked.o Processes event-related bills, invoices and payments through AIPAC’s account payable systems.o Assists the Deputy Operations Director with post-event analysis, attendance records, budget reconciliation and fundraising data and identifies post-event development data management opportunities.• Works to ensure various stakeholders have a clear understanding of expectations, deliverables, dependencies, risks and progress towards achieving milestones.• Attends and staffs various events, as needed.• Other duties as assigned.

• Have a basic understanding of AIPAC’s mission and the issues affecting the U.S.-Israelrelationship.• Comfort working in the pro-Israel political environment required.• 1-3 years of relevant experience working on corporate, non-profit or political events.• Bachelor's degree or commensurate experience• Maintain full competency in Microsoft Office Suite and be able and willing to train and master other intricate database and computer applications.• Experience working with digital marketing, sales enablement and design platforms like Salesforce Marketing Cloud, Outreach.io, and InDesign required• Experience with email design and creating and sending mass email campaigns.• Experience with Google Analytics or similar email and web metric reporting preferred.• Knowledge of email design best practices.• Ability to interact with vendors professionally while holding them accountable for the proper work product, services, or equipment for which they have been engaged.• Possesses strong verbal and written communication skills.• Establishes and maintains close working relationships with colleagues.• Comprehend the overall objective/mission of the event and tailor their work to accomplish that goal.