Vanguard Clinical, Inc. is a Contract Research Organization (CRO) headquartered in San Diego, CA. Our mission is to provide white glove service to clinical trial execution by combining passion, transparency, and fully customized solutions to elevate and advance patient care.
We are experts in clinical trial operations with a focus on Clinical Trial Management, CRO/Vendor Oversight, Trial Master File Management, Clinical Monitoring, Quality Assurance, Data Management and Study Startup. As a small company, we are highly adaptable, flexible, and transparent. Our unwavering integrity forms the foundation for our strong relationships both internally and as a partner to our Sponsor clients. Beginning with study development, we bring a “white glove service” approach to clinical trials.
Our flexible approach and ongoing process development ensure efficiency and adequate resourcing, allowing us to respond rapidly to our clients’ needs as they evolve. Our talented team is driven by passion and purpose, which has afforded us the opportunity to successfully lead clinical programs for pharmaceutical, medical device and biotechnology companies of all sizes in a variety of therapeutic areas. Our mission is to conduct clinical trials with outstanding quality on behalf of our clients to bring new drugs to market with the utmost integrity and confidence in the results. Position Overview:This is an exciting opportunity to join a young and lively company in a fast-paced and dynamic environment. The Budget and Proposal Specialist will manage the end-to-end process of creating proposals and budgets for CRO and FSP projects.
This includes developing unit-based or time and materials budgets, coordinating with cross-functional teams to align on costs and assumptions, and ensuring timely and accurate delivery of high-quality proposals that align with client needs. The role requires attention to detail, strong project management skills, and an understanding of the CRO and FSP industry, particularly in relation to clinical trial services. Essential Duties & Responsibilities:Proposal and Budget Development:
- Lead the full lifecycle of proposal development, from initial RFP or RFI receipt to final proposal submission.
- Develop customized proposals that reflect the company’s service offerings, client needs, and budget constraints.
- Create proposal language for each specific RFP, ensuring that the content aligns with key assumptions; interface with cross-functional stakeholders to develop a robust proposal that addresses any project risks and Vanguard’s proposed mitigations
- Develop and manage budgets that reflect the services offered in the proposal through collaboration with relevant functions and finance team to ensure all budget components are accurate and comprehensive.
- Conduct quality checks on proposals and budgets before submission to ensure accuracy, consistency, and clarity.
Process Improvement:
- Continuously improve proposal templates, budgeting tools, and processes to enhance efficiency and accuracy.
- Monitor and stay updated on industry trends, cost benchmarks, and competitive pricing strategies to ensure the company remains competitive in the marketplace.
Other Duties:
- Other work-related duties, special projects and/or other functions as required.
Experience & Skills:
- 3+ years of experience in budget and proposal development within a small CRO or pharmaceutical services company.
- Strong understanding of CRO services, including knowledge of clinical trial processes and industry cost structures.
- Experience in developing various types of budgets and managing complex proposal processes.
- Strong analytical skills with the ability to develop accurate cost estimates and budgets.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and prioritize work in a fast-paced environment.
- Proficiency in MS Excel and other financial tools; experience with proposal management software is a plus.
- Strong attention to detail and ability to work under tight deadlines.
Education:Bachelor’s degree in life sciences, business, finance, or a related field. Advanced degree or certifications in clinical research, finance, or business administration is a plus. Applicants with foreign transcripts/degrees must provide a U.S. equivalency report evaluation that indicates the degree to which the foreign coursework is equivalent from one of these evaluation agencies: https://www.naces.org/members. Travel Requirements:Travel to San Diego headquarters as needed, if not residing locally. Other travel requirements for business development as needed. Compensation Range:Consultant Rate will be DOECOVID-19 Vaccination: To protect the health and safety of our employees and to comply with client requirements, Vanguard Clinical may require employees in certain positions to be fully vaccinated against COVID-19, subject to reasonable accommodations or exemptions for religious, medical, or other legally protected reasons.
Vaccination requirements will depend on the client site requirements. Proof of vaccination may be required, in accordance with applicable laws.Vanguard Clinical is an equal opportunity employer for all applicants and employees. Vanguard Clinical prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
