Summary
The Administration Manager supports both the CEO and CFO. This position plays a pivotal role in the efficiency of these executives. This position is fully remote.
Duties and Responsibilities
- Maintain and protect highly confidential corporate and personal information.
- Effectively answer and screen messages from investors, press, solicitors, etc.
- Arrange Board meetings and provide related administrative and logistical support.
- Arrange domestic and international travel including air, ground, and hotel.
- Manage senior level calendars as needed.
- Prioritize incoming tasks and requests.
- Bring a proactive approach to supporting the CEO’s office while performing a wide range of executive and company administrative duties.
- Manage state registrations for doing business, payroll taxes, sales tax and franchise tax.
- Manage company contract files.
- Manage US and Canada American Express accounts.
- Manage expense reimbursement platform; review and approve US and Canadian expense reports; provide reports to payroll on a monthly basis.
- Manage government reporting requirements, SAM registration, D&B, etc.
- Other duties as required.
Requirements and Experience
- 3-5+ years supporting a President, CEO or senior executive of small to mid-sized corporation, ideally one financed by Venture Capital firms
- Ability to plan, set priorities, and manage tasks and deadlines.
- Excellent judgement, discretion, and confidentiality required.
- Strong initiative with ability to work efficiently and independently.
- Strong time management and organizational skills.
- Excellent communication skills (written and oral) and professional demeanor.
- Proficient with Microsoft Applications: Outlook. Word, Excel and PowerPoint, Zoom, Salesforce.
