ApplyDescription
The Project Management Intern provides support for assigned accounts and projects under the guidance of the project management teammates. The Project Management Intern is responsible for communicating relevant project information to their teams (e.g., status, risk, issues and deliverables) using project management software and other tools to track progress, risks and profitability. The Project Management Intern is also responsible for organizing and sharing documentation and facilitating work streams across disciplines.
Essential Duties & Responsibilities as Project Management Intern
Project Planning
- Develop project plans and contractual documentation for new project opportunities
- Coordinate the project team’s approach, deliverables, schedules and resources to deliver the project within established constraints
- Input all relevant project information into agency software
- Work with the project team to estimate costs and timing for tasks, such as project strategy, functional design, visual design and technology requirements, using established estimating processes and tools
- May work with account leadership to obtain and document client signoff at key points during the project
Projection Execution
- Coordinate all activities of the project team and ensure project tasks are completed by scheduling and facilitating project-related team meetings (kickoffs, status, internal/client reviews, etc.), communicating action steps to the team and delivering weekly status reports to the team, the client and management
- Develop, maintain, review and/or disseminate all project documentation, including status reports, invoices, change orders, project schedules, budgets and postmortem reviews
- Ensure that all project documentation is produced in the standard format, follows internal documentation processes, and is reviewed and approved
- Work with project managers/Client Engagement to manage vendor/third-party relationships (e.g., photographers, stock photo services and video production)
- Ensure deliverables are completed on schedule and that appropriate team members have reviewed deliverables
Project Monitoring: Scheduling, Estimating, Billing & Risk Management
- Monitor project scope and the change control process to ensure projects are completed according to schedule and within budget, raising issues to project managers/client partners for guidance
- Be responsible for raising and maintaining awareness of all project issues and risks and work with appropriate personnel to develop solutions, raising issues to client business directors and/or project managers for guidance
- Manage the project financial life cycle, including estimates, revenue forecasts, invoicing, and payables and receivables, raising issues to client business directors and/or project managers for guidance
- Work with the Resourcing department to ensure projects are appropriately staffed, including both employee and contract resources
- Follow internal processes using Wray Ward agency software and adjust staffing needs promptly based on project shifts
Requirements
- Current college/university student seeking a bachelor’s degree in marketing, project management or advertising
- Fluency with Google Drive Suite
- Strong organizational and time management skills
Traits of a Successful Candidate
- A self-starter with a passion for learning and not afraid to ask questions
- The ability to work both independently and in a cooperative team environment to achieve goals
- The ability to understand and analyze data to identify trends and opportunities for improvement
- Strong verbal and written communication skills
- A focus on detail and driving results
- A desire to learn one or more of the following: software development life cycles, web technologies, web development processes and the delivery of solutions with creative and engineering components, media and advertising projects, and digital strategy projects
- An emerging understanding of project management methodology, including the ability to identify and resolve issues, manage risk, develop detailed work plans and specifications, perform resource allocations and run team meetings
- The ability to handle multiple, diverse tasks simultaneously
- The ability to identify problems and develop potential solutions
This job description serves as an overall summary of responsibilities for the position outlined. Please note it is subject to change with specific expectations associated with the position.
Culture Alignment
At Wray Ward, we firmly believe that internal and client relationships are key to our success. Certain attitudes define how we work and are important in what we seek for our culture and mission. Our key agency attitudes are:
- WE, NOT ME — We check our egos at the door. As a result, we thrive in a positive, collaborative atmosphere that welcomes diverse professionals and invites everyone to contribute their best.
- ASK “WHAT IF?” — Always going beyond what is and considering what could be, we create unexpected possibilities that differentiate our brands and accelerate their success.
- BE FEARLESS — Creativity demands that we hold nothing back. So we mutually support each other in speaking up, taking risks and courageously contributing audacious, unedited, unconventional ideas.
- NAIL IT — Everything we do is about results. We not only achieve our clients’ goals, but also continually exceed their expectations. Every person here shares individual responsibility for their own, our agency’s and our clients’ success.
Our 39,000-square-foot home promotes collaboration and productivity through inspired meeting areas, offering natural light, vibrant colors, patterns and textures. Homelike elements are found in every corner, from the open-air roof-deck to our game room with foosball, ping-pong, Connect Five, classic board games and cornhole. Brightly colored throw pillows on sofas and our town hall meeting space, smart entertainment systems and live plants are scattered throughout. From holiday parties to movie nights, bowling and dodgeball teams to yoga and walking groups, we have a warm and inviting culture.
Our office ushers us in, and it welcomes us home.
Our Mission
Day in and day out, we will passionately create the most innovative, engaging and effective work in the home category — we will live it, we will breathe it and we will own it.***Candidates must possess authorization to work in the United States, as it is not the practice of Wray Ward to sponsor individuals for work visas. Wray Ward participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.At Wray Ward, we strongly believe that a diverse staff and inclusive culture will greatly enrich our work, our business, our industry and our lives.
We are committed to an intentional approach to listening, understanding and talking, and to using our individual and collective talent, voices and influence to drive change.Wray Ward is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class.
