Job Summary:
Compiles, classifies, records, verifies, and maintains data and payments to accounts payable and receivable records. Serves as the first point of contact and is responsible for overall front office activities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings.
Key Responsibilities:
- Oversees accounts payable and receivable operations.
- Analyzes and organizes office operations and procedures such as preparation of payrolls, information management, filing systems, requisition of supplies, and other clerical services.
- Develops and implements record keeping systems, forms, policies, and procedures related to billing, processing payments, and other accounts payable and receivable activities.
- Prepares and processes daily cash and credit deposits and fills out cash control sheet daily.
- Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.
- Prepares, sorts, copies, files, and mails, invoices, receipts, checks, correspondence, and other requested items.
- Audits invoices against purchase orders, researches discrepancies, and approves for payment.
- Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
- Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
- Answers accounts payable and receivable inquires and follows up.
- Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
- Prepares analysis and summaries of accounts.
- Monitors accounts payable and receivable to ensure payments are accurate and timely.
- Reconciles bank statements.
- Assist in monthly and annual closing.
Qualifications:
- Bachelor’s degree required or equivalent work experience.
- Accounts payable and receivable knowledge
- Knowledge of general accounting procedures
- Proficient in data entry and management
- 5 plus years of accounts payable and receivable or general accounting experience
- Dependability - Follows instructions, responds to management direction.
- Planning/Organizing -Prioritizes and plans work activities; uses time efficiently.
- Business Acumen – Able to securely organize and document data
- Proficient in Microsoft Office
Additional NotesARCH Global Holdings is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Holdings are employed on an at-will basis.This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
