PartsSource is the
leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers equipment owners to maximize equipment availability for patient care and automates the procurement of parts, services and training through a digital experience.PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On® and this common ground is the foundation of our success. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.If you love challenging the status quo, join our team of innovators working together to transform the medical equipment supply chain.
With our rapid growth, you will have ongoing opportunities to explore new paths, develop your skills and achieve your potential.We are seeking a dynamic and experienced Account Payables Generalist to join our team in the fast-paced and impactful field of healthcare software technology. In this role, you will be responsible for accurate and timely financial and administrative support to ensure effective, efficient and accurate financial and administrative operations within the finance team. Specifically, in this role, you will own the design of training and process development for the evaluation of all supplier and vendor invoices. Reporting to the Account Payable Manager, you will complete accurate reviews of invoices, authorize payments, interact with vendors and clients to inform decisions, and follow up with internal and external customers to give status updates.
What You’ll Do
Review and Process invoices for payment
- Match invoices to receiving documents and review for accuracy.
- Analyze, plan, and use independent judgement to resolve issues promptly.
- Develop knowledge about the entire AP process to respond to questions and determine appropriate course of action.
- Scan and process all invoices and credits into our document management system.
- Post invoices into the finance system.
- Generate accounts payable and refund checks.
- Research vendor statements, communicate with vendors on disputes as needed.
- Perform day to day financial transactions including verifying, classifying, and recording accounts payable data.
- Organize and match returns paperwork.
- Utilize internal reports to effectively communicate with internal and external team members.
- Process check requests ensuring all appropriate approvals have been received.
- Interact effectively with internal and external teams as required.
- Assist other team members as needed to ensure prompt handling of all invoices.
- Conform with and abide by all regulations, policies, work procedures, and instructions.
Qualifications
- General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
- Ability to work in and report from Excel.
- Ability to work in a hybrid team environment.
- Knowledge of Microsoft Great Plains helpful.
What You’ll Bring
- A Team Player attitude.
- Willingness to take initiative.
- Ability to exercise independent judgment.
- Strong written and verbal communication.
- Impeccable attention to detail.
- Ability to work accurately and efficiently in a fast-paced environment.
Who We Want to Meet
- You ask questions. You’re constantly working to increase your knowledge and understanding for the work you do and aren’t afraid to speak up.
- You’re a positive person, ready to serve as an enthusiastic promoter of PartsSource to internal and external clients.
- You’re a problem solver, always looking to find ways to work towards a win-win solution.
- You’re a strong influencer- able to gain the trust and confidence of leadership teams to drive change.
- You don’t settle for the status quo. You’re always improving upon processes and tools to find simpler and better ways to work.
- You’re accountable. You do what you say you’re going to do. And when you mess up- you own it, learn from it, and move on.
Benefits & Perks
- Competitive compensation package with base pay, incentives, equity, and comprehensive benefits (401k match, health benefits, college debt reduction, etc.).
- Inclusive and diverse community of passionate professionals.
- Opportunities for growth in a fast-growing company committed to developing employees' careers.
- Dynamic hybrid work environment that balances flexibility, collaboration, and productivity.
Interested?
We’d love to hear from you! Submit your resume and an optional cover letter explaining why you’d be a great fit.PartsSource values diversity and is committed to Equal Employment Opportunity, ensuring decisions are made regardless of race, gender, disability, or background. We welcome applicants from all walks of life and are dedicated to providing an accessible hiring process for everyone.Legal authorization to work in the U.S. is required.
About PartsSource
PartsSource automates the procurement of parts, services, and training, supporting healthcare technology management professionals in mission-critical equipment maintenance. With a seamless ordering experience, preferred pricing, and advanced analytics, we empower customers with supply chain intelligence.Since 2001, PartsSource has evolved into a leader in healthcare technology supply chain management, now serving over half of U.S. hospitals. Bain Capital’s 2021 investment further accelerates our growth and impact on the healthcare industry.Read more about us here:
- PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024
- PartsSource Named One of the Top 100 Healthcare Technology Companies of 2023
- WSJ: Bain Capital Private Equity Scoops Up PartsSource
