Manager, Corporate Paralegal and Contracts

Summary:

*** This is a remote position. However, this candidate MUST reside in the Greater Houston area. 

Essential Duties and Responsibilities:

Contract Management:

• Maintain the lifecycle of all company contracts, collaborating with company employees to ensure proper tracking and completion.
• Independently draft, review, and process routine contracts and legal documents.
• Maintain and update company contract templates as necessary.
• Develop and implement document naming conventions for improved contract management.
• Ensure smooth day-to-day contract operations by working closely with cross-functional teams and key leadership.

Corporate Records & Administrative Support:

• Maintain the official electronic files of the company and ensure accurate filing of corporate records, such as resolutions, board of director changes, and annual reports.
• Assist in drafting and maintaining documents related to corporate policies, templates, and corporate restructurings, such as mergers and acquisitions.
• Provide administrative support for the preparation of corporate documents and other activities as needed within the legal department.

Cross-Functional Collaboration:

• Work with facility and company leadership to ensure smooth day-to-day operations and to address legal support needs related to contracting and other operational requirements.
• Communicate effectively with other departments, vendors, and contracting parties with limited attorney instruction or oversight.

Document Review & Communication:

• Draft and/or review routine documents and contracts as requested by internal teams.
• Ensure all correspondence, including contract amendments, addendums, and notices, are processed efficiently.

Confidentiality and Compliance:

• Adhere to company guidelines, policies, and procedures, ensuring strict confidentiality regarding all company matters.
• Demonstrate the ability to handle sensitive information with discretion and professionalism.

Continuous Process Improvement:

• Take on additional projects as needed, assisting with the implementation and management of a contract/document management system.
• Continuously work to streamline operations and improve contract management processes.

Education and Experience:

• Education:
• An undergraduate degree is required.
• Paralegal certification is preferred.
• Experience:
• Minimum of five (5) years' experience managing contract files, including monitoring all aspects of files for timely responses.
• Minimum of three (3) years' experience drafting first responses to routine contract correspondence with limited attorney direction.
• Minimum of five (5) years' experience drafting, revising, and updating contracts, including addendums, amendments, and notices.
• Experience in implementing and managing a contract/document management system.
• Working knowledge of corporate records, documents filed with the Secretary of State, and LLC formation.
• Experience preparing and guiding the preparation of annual reports.

Skills and Competencies:

Technical Skills:

• Advanced knowledge of Microsoft Word, Adobe Acrobat Professional, and the Google suite of products.
• Familiarity with contract management software is a plus.

Interpersonal and Communication Skills:

• Excellent verbal and written communication skills, able to communicate effectively with internal teams, management, and external partners.
• Strong interpersonal skills with the ability to maintain professionalism in all interactions.

Organizational Skills:

• Exceptional organizational skills and meticulous attention to detail.
• Ability to balance multiple projects and tasks, effectively managing interruptions and changing priorities.

Analytical and Critical Thinking:

• Solid analytical, research, critical thinking, and decision-making skills.
• Ability to work well under pressure and evolving changes within the company.

Physical Demands and Work Environment:

• Physical Requirements:
• Frequently required to sit, stand, and utilize hand and finger dexterity.
• Frequently required to talk or hear.
• Occasionally required to lift or move objects weighing 20-30 pounds.

EEO Statement: