We are seeking an enthusiastic and motivated individual with foundational experience in administration to join the CIC Institute team. In this role, you will support a range of administrative and operational tasks, contributing to our mission of fostering innovation and supporting vibrant startup communities. This position is ideal for candidates looking to grow their skills in a collaborative environment while making a meaningful impact.
Please note that you should have the ability to legally work in Japan. CIC is unable to sponsor visas for this role at this time.
ABOUT CIC INSTITUTE
CIC Tokyo, opened in October 2020, is our first Asian site, uniquely positioned in the Minato-ku business district as a leading innovation hub in Japan. Spanning 6,000 square meters in the Toranomon Hills Business Tower, it offers expansive workspace for over 250 companies focused on growth and global expansion. Esteemed for its impact on startups and innovation, CIC Tokyo frequently hosts VIPs like Prime Minister Kishida and Governor Koike, and is acclaimed as a prestigious center for new businesses and startups in Japan.CIC Institute is a division of CIC that carries out startup and innovation related projects to support startups and develop innovation ecosystems, using both knowledge and the global network of CIC.
The Institute currently does its work taking on events, community building, and consulting projects that support innovation, collaboration, and a stronger innovation ecosystem in key industries and geographies. The Institute innovation ecosystem services includes acceleration programs, innovation programming, startup market access services, and vertical clusters, among others.Learn more about us here.
YOUR DAY-TO-DAY WORK
As a Project Administrative Associate, your responsibilities will involve providing administrative and financial/HR support to the CIC Institute team. You will assist with day-to-day operational tasks that ensure the team’s success.
Your tasks may include:
- Assisting with basic financial and budgeting tasks, such as tracking expenses and updating records.- Recording and managing payments, invoices, and receipts for various projects.- Supporting project documentation, including maintaining records, reports and contracts for publicly funded initiatives.- Helping coordinate scheduling and logistics for meetings, events and interviews, including welcoming visitors to CIC.- Ensuring timely and accurate documentation of working hours for project staff.- Collaborating with the CIC accounting team on financial updates and reporting.- Overseeing public bidding and other official application processes, as well as managing related tasks.- Performing basic administrative tasks, such as managing office supplies and supporting new employees’ onboarding & offboarding for the CIC Institute team. This is a hands-on role with room to grow as you develop your skills and gain experience in project administration.
ABOUT YOU
We are looking for a highly organized and detail-oriented individual who is eager to learn and contribute to a dynamic team. Strong communication skills and a proactive approach are key to thriving in this role.
You possess:
- 1–2 years of professional experience in administration, finance, or a similar field.A bachelor’s degree or equivalent experience.- Strong organizational and time management skills.- Basic knowledge of office tools (e.g., Microsoft Office, Google Workspace).- Fluency in Japanese and basic/intermediate English proficiency.A willingness to learn and adapt in a fast-paced environment.
OUR OFFER
- Competitive entry-level salary.- Permanent contract with opportunities for growth.- Commuting/transportation allowance.- Monthly massage session.- Professional development budget tailored to your learning needs.Please submit your application in English. Thank you!CIC welcomes candidates of all backgrounds and is proud to be an equal-opportunity employer.Apply for this job
