Description
We are seeking a highly organized, proactive, and resourceful Executive Assistant to the C-Suite to join our dynamic team. In this critical role, you will provide dedicated support to our senior leadership team, ensuring seamless coordination of schedules, meetings, and communications. You will handle confidential information with the utmost discretion, anticipate needs, and serve as a key liaison across departments. If you thrive in a fast-paced environment, excel at managing multiple priorities, and enjoy being at the center of organizational operations, we want to hear from you!
Responsibilities
- Manage calendars: This includes scheduling meetings, appointments, and travel arrangements, and ensuring that the C-Suite's calendar is up-to-date and organized.
- Coordinating communication: The Executive Admin may screen and prioritize phone calls, emails, and other forms of communication for the C-Suite, and handle incoming and outgoing correspondence.
- Liaising with other departments: The Executive Admin may act as a liaison between the C-Suite and other departments or stakeholders and may be responsible for coordinating and communicating information between these groups.
- Assisting with special projects and events: The Executive Admin may be responsible for assisting the C-Suite with special projects, such as preparing for a board meeting or organizing a company event.
- Maintaining confidentiality: The Executive Admin may be privy to sensitive or confidential information and must be able to maintain the confidentiality of this information at all times
- Coordinate and process payments to vendors, ensuring accuracy and timeliness.
- Provide comprehensive administrative support to the C-Suite, including managing tasks, communications, and workflows.
- Manage and oversee team expense approvals, including reconciling the C-Suite's expenses and ensuring accurate and timely processing of reimbursements.
Requirements
- Bachelor's degree or equivalent experience
- At least 5 years of experience as an executive assistant or similar role
- Strong organizational and administrative skills, with the ability to manage multiple tasks simultaneously
- Excellent communication and interpersonal skills, with the ability to interact professionally with senior executives, staff, and external partners
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency in Google Workspace, Microsoft Office, and other relevant software applications.
- Strong attention to detail and problem-solving skills
- Ability to work independently and prioritize tasks effectively
- Willingness to work flexible hours as required by the C-Suite
- Bilingual: English and Spanish
Benefits
- Competitive salary
- Mexican Legal Compliant Benefits
- Major Medical Expenses (Includes Vision and Dental)
- Minor Medical Expenses
- Life Insurance
- Monthly work-from-home stipend
- Monthly cell phone stipend
- Professional Development Support
- Employee Referral Bonus
