ApplyDescription
Legacy.com is the place where life stories live on. We are the global leader in online memorial tributes; a top-50 news website in the United States, and a destination for over 40 million unique visitors each month. Founded in 1998, Legacy.com is honored to help consumers express condolences, share direct support for families, and celebrate the people who have touched their lives. Uniquely open to profound messaging at this focused moment, users respond by sharing memories, purchasing gifts, finding event information, and making plans.
Legacy delivers its community-targeted content daily via 1,500 local news media partners. We continue to broaden our offerings in our mission to help people seeking information and guidance on all aspects of end-of-life. Our vision is to become a full-service end-of-life and memorialization resource. The Office Coordinator plays a vital role in ensuring the smooth operation of our Chicago office. This position serves as the primary point of contact for general office needs, coordinating travel logistics, managing office supplies, kitchen supplies, meal ordering, as well as supporting various departments with administrative needs.
This is a part-time, on-site role in our Chicago office, working Tuesday, Wednesday and Thursday from approximately 8am-5pm.
Responsibilities:
- Greet visitors and direct them to appropriate team members
- Manage building and office keycard access
- Accept deliveries, distribute mail and packages to the appropriate department
- Act as the point of contact with building management, coordinating repairs and service calls with third-party vendors for office maintenance (e.g., light bulbs, temperature control)
- Track, order and restock office and kitchen supplies as needed
- Manage and place meal orders for the office which may include multiple lunches weekly, monthly treats and additional meals for meetings upon request. This also includes the setup, take down, and cleanup of food in the kitchen
- Perform administrative tasks such as shipping, scanning, printing mailing labels, and organizing the general office areas
- Support others in the company with booking their flights, hotels, and set up Lyft codes for company travel
- Ensure office cleanliness by maintaining upkeep of common areas, running dishwasher regularly, and coordinating deeper cleanings with the building cleaning service as needed
- Assist in planning and organizing office events such as onsite and offsite meetings and celebrations. Ensure catering and setup needs are met
- Other duties as needed or assigned
Requirements
- Associate’s degree or equivalent job experience; 1 - 2 years in a front desk position, office coordination role, or executive administration/assistant
- Must be willing to work on-site in our Chicago office, Tuesday, Wednesday and Thursday, approximate shift 8am-5pm
- Experience coordinating office events and managing vendor relationships
- Previous experience booking corporate travel (flights, hotels, ground transportation, etc.)
- High attention to detail and strong organizational skills
- Self-motivated and able to take the initiative to resolve problems as they arise
- Strong interpersonal skills and a friendly, customer service mindset
- Excellent written and verbal communication skills with the ability to communicate across all levels of the organization
- Excellent time management and organizational skills with the ability to prioritize projects effectively
- Proficient in Microsoft Office (Outlook, Word, Excel) and other office software; must be comfortable with technology and learning new software/tools
- Ability to lift up to 25lbs
Benefits:
Legacy.com offers the following benefits for part-time employees:
- Accrual Based Paid Time Off
- 401k plan with discretionary employer match
- Beautiful, modern office with fully stocked kitchen and weekly catered lunch
Salary Description$20-25 per hour
