Receptionist
Full-time Position
Location: Coconut Grove, FL
Compensation: Hourly
Hours: 9 AM – 6 PM
Summary of Role: We are looking for an individual to greet and direct all visitors and perform general administrative duties, including coordinating client visits. This person will need to be organized efficient, and able to multi-task while maintaining complex schedules.
Roles and Responsibilities:
- Greet all visitors at the front desk and ensure they meet with the appropriate person/team they are here to see
- Answer incoming phone calls, handle incoming packages and distribution, schedule meetings, lunch orders, scheduling courier and FedEx packages
- Maintains all common areas of the building – including reception area, conference rooms and lobby - keeping them tidy and stocked with supplies at all times for meetings/events
- Customer Relations - assists in scheduling and coordinating customer visits and provide excellent customer services to elevate the customer’s experience
- Run occasional company-related errands such as picking up food for meetings/events
- Order, maintain, and take regular inventory of all conference rooms and front desk supplies
- Maintain the company calendar
- Assist with other special projects as needed
- Keeps a safe and clean reception area by complying with procedures, rules and regulations
Job Skills and Qualifications:
- 3 Years related experience and High School Diploma or equivalency
- Strong phone skills
- Proficient use of PC and Microsoft Office
- Must be organized and efficient to keep up in a fast-paced environment
- Bilingual – English & Spanish is preferred
- Excellent oral and written communication skills
- Ability to work independently
- Punctual with strong attendance history
- Ability to work over time, E.g. one Saturday a month and/or past normal work day hours
Must be flexible and enjoy the administrative challenges of supporting an office of diverse people and responsibilities.
Employee Benefits & Perks:
- 401K
- Flexible paid vacation
- Parking included
Company Description
World renowned Architectural firm with offices in the United States, Paris, Hong Kong, Lima and Brasil. Our projects include residential, commercial and academic buildings.
