Office Manager

Job Description:

The Company

HRP Group (HRP) is a vertically integrated real estate investment and redevelopment company that re-imagines, remediates, and redevelops obsolete industrial sites by taking a holistic approach to development that prioritizes economic, community and environmental sustainability. HRP's redevelopment expertise ranges from modern logistics and distribution facilities to innovation campuses and urban, mixed-use projects. HRP strives to transform not only properties but also the areas surrounding them through a comprehensive approach to community engagement, environmental sustainability, and economic development.

HRP is headquartered in Chicago with offices in Boston, Philadelphia, and Washington D.C.  HRP’s team includes over 75 professionals specializing in acquisitions, development, architecture, engineering, environmental remediation, and corporate affairs. 

To learn more about HRP, visit hrpgroup.com.

The Bellwether District

The Bellwether District is a world-class industrial and innovation hub that is under development by HRP on the former Philadelphia Energy Solutions refinery in Philadelphia, PA.  The Bellwether District is situated on 1,300 acres at the center of the U.S. Eastern Seaboard, providing direct access to global infrastructure, a significant consumer base, and highly talented labor.  Upon completion, the site will be home to 14+ million square feet of logistics, e-commerce, manufacturing, and innovation properties representing $4 billion of investment.

To learn more about HRP’s work at The Bellwether District, visit thebellwetherdistrict.com.

Job Description

HRP is seeking an Office Manager with excellent organizational, operational, communication, and interpersonal skills to assist the HRP team in making a positive impact at The Bellwether District. This position will be responsible for office management of The Bellwether District office complex and will also assist with general administrative tasks to support the team. The ideal candidate will have a positive attitude and be able to excel in a dynamic, team-oriented environment.

Reporting

This position reports to the HRP Operations Manager and collaborates regularly with a large cross-functional project team both onsite and at other HRP office locations. This position requires full-time on-site presence at our Philadelphia office.

Location

Philadelphia

Start Date

As soon as possible

Duties and Responsibilities

• Maintain office efficiency by maintaining the appearance and functionality of common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment.
• Provide direct administrative support as needed, including preparation for in-person and virtual meetings, organizing, and updating filing system, printing/binding presentations and materials as needed, mailing and shipping packages.
• Manage, identify, and fulfill inventory for all office and kitchen supplies.
• Work closely with HRP administrative team to manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
• Coordinate with relevant personnel for troubleshooting complex issues related to IT.
• Assist in the onboarding process of all new employees and manage employee equipment orders.
• Handle resource reservations, service requests and visitors through conference room reservations, and coordination with the Security and Operations team.
• Assist in logistics and coordination of in-house or off-site activities, meetings, and conferences.
• Organize, track, and submit expenses for office orders and purchases monthly.
• Answer phones and route calls to the correct person or take messages.
• Oversee and ensure a personal, friendly experience for anyone coming into the office.
• Manage relationships with office vendors and service providers.
• Work with administrative team to research, coordinate, and execute large orders of internal and external company gifts.
• Maintain site vehicles and reserve external vehicles as needed for tour and visitor support.
• Review and distribute mail to appropriate HRP personnel on a regular basis.
• Assist with planning and coordination of company or office team building events.
• Coordinate catering and refreshments for office and meetings as required.
• Assist with miscellaneous special projects or duties.

The above is a general description of the essential duties and responsibilities associated with this position and does not represent an exhaustive or comprehensive list of all duties and responsibilities. 

Requirements

• Minimum of one years’ experience in administrative or managerial work.
• Bachelor’s Degree or equivalent experience.
• Proactive and positive attitude; works well within a collaborative environment.
• Strong analytical and critical thinking skills with a desire to solve problems.
• Diligent and detail-oriented self-starter who can contribute immediately to a high-volume environment.
• Excellent customer service, telephone, and computer skills with proficiency in MS Word, MS Excel, Outlook, and PowerPoint.
• Strong time-management and problem-solving skills, flexibility, and multitasking ability.
• Methodical, organized, and determined to succeed.