CareDx, Inc. is a leading precision medicine solutions company focused on the discovery, development, and commercialization of clinically differentiated, high-value healthcare solutions for transplant patients and caregivers. CareDx offers products, testing services, and digital healthcare solutions along the pre- and post-transplant patient journey, and is the leading provider of genomics-based information for transplant patients.
We are looking for a highly organized and proactive Administrative Business Partner to support our Executive Team and keep our Marina facility running smoothly. In this role, you will handle a mix of facilities management, event coordination, and administrative support to ensure everything operates efficiently and effectively. If you thrive in a fast-paced environment and enjoy balancing multiple responsibilities, this could be the perfect role for you.
Essential Duties & Responsibilities
- Facilities Management & Day-to-Day Operations
- Conduct daily walkthroughs of the office to ensure the space is tidy, functional, and well-maintained.
- Manage office and kitchen supply inventories, placing orders as needed and ensuring timely deliveries.
- Oversee office and kitchen equipment to make sure everything is in working order.
- Act as the point of contact for maintenance and building issues, coordinating with Facilities and porters for timely resolutions.
- Handle incoming mail, packages, and deliveries efficiently.
- Greet and assist visitors at the front desk, rotating schedule with other administrative coordinators.
- Maintain professionalism and confidentiality in all communications, acting as a trusted liaison for both internal and external stakeholders.
- Event and Logistics Coordination:
- Plan and execute events like Town Halls and employee engagement activities, managing catering, logistics, and vendor relationships.
- Support executive meetings and conferences by coordinating all necessary details to ensure success.
- Executive Support:
- Manage calendars for senior leaders, scheduling meetings, appointments, and travel while coordinating logistics and catering when needed.
- Complete expense reports for the executive team as needed
- Provide administrative support, including document preparation, data entry, and general office management.
- Step in as backup for the other administrative assistants, Chief of Staff to the CEO, and the Executive Assistant for scheduling, planning, and logistics as needed.
- Special Projects and Process Improvements:
- Assist with projects like contract and purchase order submissions, ensuring accuracy and timeliness.
- Identify opportunities to improve administrative processes and enhance efficiency in the workplace.
Requirements:
- At least 3 years of administrative or facilities-related experience.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to manage multiple priorities independently.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication.
- Experience with contract management is a plus but not required.
Additional Details:
Every individual at CareDx has a direct impact on our collective mission to improve the lives of organ transplant patients worldwide. We believe in taking great care of our people, so they take even greater care of our patients.Our competitive Total Rewards package includes:
- Competitive base salary and incentive compensation
- Health and welfare benefits including a gym reimbursement program
- 401(k) savings plan match
- Employee Stock Purchase Plan
- Pre-tax commuter benefits
- And more!
In addition, we have a Living Donor Employee Recovery Policy that allows up to 30 days of paid leave annually to a full-time employee who makes the selfless act of donating an organ or bone marrow.With products that are making a difference in the lives of transplant patients today and a promising pipeline for the future, it’s an exciting time to be part of the CareDx team. Join us in partnering with transplant patients to transform our future together.
CareDx, Inc. is an Equal Opportunity Employer and participates in the E-Verify program.
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