JOB TITLE:
Accounts Payable Specialist
REPORTING TO:
Accounting Manager
Location:
Charlotte NC - Hybrid (in Office Tues - Thursday)
JOB PURPOSE:
This position is responsible for the receipt, processing, verification and payment of vendor invoices as well as assisting the Accounting department in various AP functions.
POSITION RESPONSIBILITIES:
- Perform the Accounts Payable Process, including:
- Gather approvals for vouchers.
- Input approved vouchers for payment into ERP (currently Dynamics SL).
- Code invoices to the appropriate general ledger account.
- Ensure the completeness of AP, including tracking expected invoices.
- Provide monthly needs for the close of AP, including accruals needed.
- Match check documentation to printed checks and include remittance when needed.
- Maintain electronic vendor files by obtaining 1099 data, contact and insurance information.
- Research and resolve invoice discrepancies with vendor and internal personnel.
- Monitor accounts to ensure payments are updated.
- Enter and pay company expense reports for the AP credit card.
- Administer the company credit card program, including making the monthly online payment and reconciling the company cards to the billing statement.
- Order and maintain individual company credit cards, including issuance, cancelations, and limit increases.
- Provide supporting documentation during audits.
- Manage the annual 1099 process including reconciliation of vendor account balances, printing and distributing 1099s and submitting Form 1098 transmittal to the IRS.
- Assist in the automation of the AP process during systems implementation.
- To ultimately evolve more into an analyst role including vendor analytics with the AI/OCR capabilities of our new AP software
QUALIFICATIONS
:
- Significant attention to detail and good problem-solving skills.
- Ability to excel in a fast-paced and nimble organization.
- Thoroughness and strong organizational skills.
- Highly motivated, assertive and self-directed.
- Good customer service skills for both external and internal customers.
- Ability to meet assigned deadlines.
- Willingness and ability to improve and streamline processes.
EXPERIENCE REQUIREMENTS
:
- Bachelor’s degree in Accounting, Finance or Business Administration preferred
- 5-7 years related work experience
- Good computer skills including, MS Office and ERP Systems
- Strong Excel Skills (Pivot tables, V-Look ups)
