The Project Biller is responsible for overseeing project invoicing and various project billing administrative duties assigned and must work daily with Project Managers and assigned Project Accountants. Responsible for assigned group project invoicing and providing administrative support for projects from project start up through final closeout. Performs activities as related to contract invoicing, bonds, insurance, payables, liens, billings, payroll/cost/budget reports for the profit center the role is assigned to.
The Project Biller must have working knowledge of commonly used project invoicing concepts, practices, and procedures. Relies on general instructions and pre-established guidelines to perform the functions of the job.
Your day to day:
- Prepare invoices for all assigned projects on a monthly, interim, and milestone basis.
- Enter all financial paperwork into the accounting system to ensure timely and accurate job cost information. This includes owner and sub change orders, owner billings, budget transfers, subcontractor pay requirements, payroll, and accounts payable invoices, etc.
- Monitor and collect aged receivables.
- Supporting project cost/schedule monitoring, which includes monitoring of actual vs. financial percent completes, provide suggestions for proactive cost control improvements, monitor employee hours charged to projects on a weekly basis and monitor sub-consultant/subcontractor invoices/payments against the contract terms.
- Responsible for understanding the areas of compensation and payment clauses, overhead rates, revenue enhancers per the contractual terms of a project.
- Understand the nature of the project cost systems and the information processed. Bring issues to the attention of the Project Accountant and the Project Manager for assistance and further evaluation.
- Provide information to appropriate staff regarding project status.
- Participate in project kick off and review meetings with Project Accountants, Project Managers, Section Managers and Vice Presidents with invoicing and administrative related support.
- Manage processes for projects with special requirements such as certified payroll, special reporting, etc.
- Supporting Project Accountants in responding to client and internal staff inquiries regarding billing, invoices, expense reports and other financial matters.
- Process accounts payable.
- Respond to vendor inquiries.
- Maintain vendor and billing files.
Knowledge, skills and abilities:
- Must be able to handle multiple projects and changing priorities, working in a cooperative team environment, which includes cross-training with co-workers.
- Strong multi-tasking, organizational and analytical skills to define problems, collect data, evaluate facts, draw valid conclusions and is detail-oriented.
- Strong Excel, Word and Outlook knowledge.
- Strong written and verbal communication skills required.
- Ability to meet deadlines in a timely manner.
- Ability to interpret and manage various project accounting data and documents.
- Ability to work independently with moderate supervision.
- Knowledge in Deltek Vision 7.3 + software a plus.
- Able to work effectively in a team environment.
Education and Experience:
- Associate degree or higher or equivalent experience in a business-related field.
- 0-3 years of experience in project accounting, preferably in Engineering or Construction industry.
- Experience demonstrating the ability to prepare and review invoices.
- Experience working with federal, public and private sectors with billing experience that includes such clients as CPS, Illinois Tollway, IDOT, CDOT, etc., but not a requirement.
$55,000 - $60,000 a yearThe actual base pay depends upon many factors, such as education, experience, and skills. The base pay range is subject to change and may be modified in the future.While we provide a range, we'd love to hear from you if you are in or outside of this range as we are always looking to cater roles to the Talent we find!
Here's a little information on Milhouse Engineering and Construction, Inc.:
Milhouse Engineering and Construction, Inc. was founded in 2001 with the goal of building the best engineering company in the country. It was based on the belief that if we hired great people, fueled their passion while challenging them to excel, and maintained a laser focus on the needs of your clients, success would come- and so it has. Our portfolio of successful projects continues to grow, our family of highly satisfied clients continues to expand, and our staff just gets better and better.We are a unique, Chicago-based firm whose collective passion, vision and expertise has led to phenomenal growth! With more than 500+ talented professionals and offices across the globe, Milhouse offers a dynamic work environment where there is no limit to what you can achieve if you are willing to go after it.Our people are the cornerstone of our organization, and key to our success.
Join a remarkably talented team that shares a passion for what they do and a vision for improving communities around the world through innovative engineering and construction. Click here to see who we are, and how our people drive our culture each & every day.Click here to see all of our awards and how many times we've won Chicago’s 101 Best & Brightest Companies to Work For!
Important Notice to US Applicants
Milhouse Engineering and Construction, Inc. is an at-will employer.We are an Equal Opportunity Employer.
Benefits List:
MedicalDentalVisionLife InsuranceShort Term Disability Insurance401(k) PlanTransit Benefits ProgramPaid Time Off (PTO)Employee Education & Development ProgramPaid HolidaysEmployee Referral ProgramWellness Program Employee Recognition ProgramLunch and LearnsMilhouse University Classes (Cross Functional Training)Higher Level Professional Development/Certification supportPaid Maternity and Paternity leave (plus incentives to support you in your first year of parenthood)Apply for this job
