Administrative Assistant

Position Summary

Essential Responsibilities

• Provide administrative support to the Executive Assistant.
• Handle incoming calls and respond to inquiries.
• Assist with coordinating all aspects of appointments, meetings, and conference calls as needed.
• Plan and coordinate all aspects of trade shows/conferences for Eagle as an exhibitor.
• Prepare and review materials and correspondence for meetings.
• Know deadlines and anticipate the resources (materials and individuals) needed.
• Represent the President and company when addressing the public, vendors, and internal departments.
• Assist with research and compiling information from various sources for preparing management reports.
• Explain and apply corporate policies and procedures.
• Analyze situations accurately and adopt an effective course of action under tight time deadlines.
• Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries.
• Understand impact of schedule changes and takes actions to adjust.
• Ability to defuse potentially stressful situations with diplomacy and calm.
• Assist with creation or modification of presentations, spreadsheets, and other various documents.
• Coordinate frequent travel arrangements; both international and domestic
• Prepare, reconcile, and track expense reports through the system as needed.
• Organize and secure highly confidential company and employee information.
• Coordinate small to large meetings and catering events with internal and external invitees. 
• Prepare meeting minutes and Board resolutions, as required.
• Serve as back-up support for other managers or administrative staff, as required.
• Assist with laboratory compliance and laboratory safety audits.
• Participate in team discussions and assist in achieving team goals.
• Special projects as assigned by the executive assistant.

Qualifications

• Bachelor’s Degree is a plus.
• Three plus years of administrative experience supporting executive level managers.
• Recent experience working with a variety of office equipment, i.e., scanners and printers.
• Must be detail and process oriented.
• Ability to work in a collaborative team environment.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Excellent organizational and project management.
• Excellent multi-tasking, relationship management and problem-solving skills.
• Advanced skills in Microsoft Word, PowerPoint, and Outlook
• Intermediate level computer skills in Excel, SharePoint
• Experience in a Good Manufacturing Practice (GMP) environment a plus