JOB SUMMARY
The HSSE & Compliance Coordinator provides administrative & technical support for EnSiteUSA. Primary responsibilities include overseeing confidential and time sensitive safety information/items and the maintenance of the corporate drug and alcohol program.
ESSENTIAL FUNCTIONS OF THE JOB
- Provides administrative and technical support to the Safety team including VP & Manager
- Acts as Lead Administrator of the Drug & Alcohol program
- Assists with managing Operator Qualification programs.
- Assist with managing audit processes.
- Provides administrative support to the Safety Department with management of databases as they relate to EnSiteUSA, including, but not limited to; PTC, ISNetworld, Veriforce, NCMS, etc.
- Produces, distributes, and collects all Safety information and updates information in internal systems.
- Assists with ordering safety supplies/equipment, maintains inventory, makes recommendations as appropriate.
- Approve and code invoices & track cost for the Safety Department.
- Reviews and approves Safety Requests for employee hires/re-hires. Processes appropriate paperwork as it applies to rehires and project specific needs. Collaborates with HR and operations groups to ensure timely onboarding and offboarding of new hires and rehires.
- Work with CFO and Safety Manager on EnSiteUSA’s Certificates of Insurance.
OTHER DUTIES AND RESPONSIBILITIES OF THE JOB
- Maintains a safe atmosphere in the Houston office
- Provides administrative support to various operations groups within the organization.
- Assists with client specific safety requirements.
- Assists with Workers’ Compensation and Injury reports.
- Possible travel may be required.
- Performs all other duties assigned.
OTHER SKILLS AND ABILITIES
- Must possess computer proficiency in Windows, MS Word, MS Excel, PowerPoint & SharePoint.
- Must possess excellent oral and written communication skills.
- Possesses ability to take initiative and be a self- starter.
- Demonstrated organizational skills, including strong attention to detail.
- Possesses ability to maintain confidential information.
EXPERIENCE REQUIREMENTS
- Requires a minimum of two (2) years of administrative or safety experience.
EDUCATION REQUIREMENTS
- Two (2) years post-secondary education in safety or administration preferred.
PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB
- May be required to lift up to 30 lbs. If object is over 30 lbs. you are required to have written permission from your supervisor prior to lifting or moving the object.
- Frequent use of auditory, verbal and visual capabilities in order to adequately communicate via phone, computer and in person.
- Frequent sitting for extended periods of time to carry out administrative functions.
- Frequent concentration for extended periods of time, paying attention to detail to analyze information.
- Frequent use of hands to operate the computer or office equipment.
- Occasional squatting or stair climbing.
*This position is on-site and located in Houston, Texas. No relocation available at this time. Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time. EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status.
