Contracts Administrator - Federal Sector

Qualifications and Skills

• 7+ years of experience as a Procurement (Contracts Administrator) .
• Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review.
• Tracking purchases and shipping receipts and preparing necessary web-based purchase tracking reports for submission.
• Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists.
• Download, rename, and copy of project submittals and requests for information (RFI) from Resident Management System (RMS).
• Must possess a working knowledge of construction practices and call upon this knowledge to assist in implementing the various plans set forth on the project including Quality Assurance; Safety, Time, Cost, Change and Information Management.
• Must be familiar with the site operations of a General and Sub-contractor and the process of managing a building construction operation.
• Must have working experience in monitoring the construction for Quality Assurance.
• Must have experience in preparing, analyzing, and identifying incongruities and deficiencies in the contractors work in relationship with the construction documents.
• Must understand the baseline schedule and assist in determining the value of the acceptable work in place.

Responsibilities and Duties

• Developing and issuing RFP’s and IFBs.
• Facilitating Pre-Proposal meetings.
• Coordinating and drafting responses to consultant questions.
• Coordinating any necessary amendments to RFP documents; coordinating review of proposals; facilitating and leading interviews or presentations; coordinating with WMATA Project Managers/Task Managers on the preparation of technical and price evaluations; participating in negotiations and/or counter-offers; preparing LNTP/NTP letters and required backup documents for CO signature prior to issuance; preparing letters to non-awarded consultants.
• Facilitating and participating in internal and Consultant Kick-Off meetings Monitor and advance approval of requisite funding via Purchase Requisitions (PRs), while coordinating with WMATA’s Contracting Officer’s Technical Representative (COTR) and associated WMATA support departments.
• Provide Contract Administration support to include milestone/deliverable tracking, budget analysis to schedule, change management support, DBE/MBE utilization, invoice reviews, close-out activities.
• Assist in the preparation of ad-hoc reports, presentations, or analytical studies, as directed, by all levels of WMATA Management.
• Under supervision of WMATA’s Contracting Officer (CO), Category Managers, Contract Managers and designated Contract Administrators (CAs), lead change order management meetings and assisting with resolution.
• Assure compliance with WMATA’s Procurement Manual and CLM requirements, and any and all applicable FTA Circular requirements, and other applicable laws, regulations, policies and procedures.