Executive Administrative Assistant

Founded in 2000, FAM Brands designs, manufactures, and sells men’s and women’s sportswear and active wear apparel to major retailers, big box stores, and specialty boutiques across the country and throughout the world. Our portfolio of proprietary brands features Marika, Wildfox, Three Dots, and Balance Collection, while a partial list of licensing partners includes Orvis, Jessica Simpson, Eddie Bauer, and Woolrich. 

That's the FAM Brands difference.

Work Location Statement: Please note that this position is onsite at 5553 Bandini Blvd, Bell, CA 90201. We anticipate transitioning to our new corporate office located in Beverly Hills, CA (90210) in Q4 of 2025. Candidates should be prepared to work at the Bell location until the move is finalized.

Key Responsibilities

Executive Support

Serve as the primary point of contact on all matters pertaining to the assigned executives.

Proactively manage and organize complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.

Handle high-volume email correspondence, prioritize messages, and draft responses as needed.

Travel Coordination

Plan and execute extensive international travel arrangements for executives and staff, including flight, hotel, and ground transportation bookings.

Coordinate necessary travel documents, such as visas and passport renewals, ensuring compliance with travel policies and timelines.

Prepare detailed travel itineraries and handle any last-minute adjustments or cancellations.

Administrative & Operational Support

Prepare reports, presentations, and other materials, ensuring all content is accurate and meets company standards.

Organize and maintain files, records, and databases, ensuring confidentiality of sensitive information.

Manage expense reports, track budgets, and process invoices in a timely manner.

Assist in planning and executing company events, meetings, and special projects as assigned.

Communication & Liaison

Act as a liaison between executives, internal teams, and external partners to facilitate smooth information flow.

Screen phone calls and inquiries, directing them to the appropriate channels and providing prompt follow-up.

Coordinate with internal departments and external vendors to ensure seamless operations and support.

Project Coordination

Support cross-functional initiatives and projects by coordinating timelines, resources, and communication.

Track and report project milestones, ensuring all stakeholders remain informed about updates and changes.

Support cross-functional initiatives and projects by coordinating timelines, resources, and communication.

Track and report project milestones, ensuring all stakeholders remain informed about updates and changes.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience:
• 3+ years of experience as an Executive Assistant or in a similar high-volume administrative role.
• Demonstrated experience planning and coordinating complex domestic and international travel.
• Apparel or related industry experience is highly preferred, but not required.
• Skills & Abilities:
• Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Detail-oriented approach with the ability to manage multiple projects simultaneously.
• Ability to handle confidential information with discretion.

Preferred Attributes

• Experience working in a growth-oriented, entrepreneurial environment.
• Familiarity with global business practices and cultural nuances.
• Ability to adapt quickly to shifting priorities and deadlines.

COMPENSATION

Commitment to Equal Employment Opportunities & Diversity

California Consumer Privacy Act (CCPA) Notice for Job Applicants

What We Collect:

We collect information you provide in your job application, including contact details, educational and employment history.

Purpose:

We use this information to evaluate your application and manage the hiring process.

Disclosure:

Your personal information may be shared with service providers assisting with recruitment and as required by law.

Your Rights:

Under the CCPA, you have the right to access and request deletion of your personal information and to not face discrimination for exercising these rights.