Reports To:
Production Manager
Job Summary:
The Production Administrative Assistant is a highly motivated individual with a positive attitude and a willingness to work in a fast-paced team-based environment. This position is an integral role and is responsible for providing the management team with exceptional support.
Key Responsibilities:
- Welcoming guests, staff and management into the dealership with a friendly and professional demeanor.
- Checking the mail and distributing them to the appropriate departments/personnel
- Prepare vehicle safety documents according to Service Ontario requirements.
- Maintain a tidy and organized reception area and customer waiting area.
- Administrative duties as assigned such as monitoring inventory and ordering office supplies; filing, copying and scanning documents; receiving, sorting, and distributing mail and courier packages.
- Complete all purchase orders for sold units and make sure all invoices are up to date.
- Completing reports etc. as requested by management.
- Perform other duties as required/requested by management.
Qualifications:
- The Administrative assistant acts as the face of our Production Department to our guests and colleagues and must have a natural ability to engage positively with people in person and on the telephone, always leaving a welcoming and professional first impression of the company.
- Strong communication skills and data entry skills are required.
- Demonstrate commitment to exceptional customer service with a willingness to go the extra mile to ensure guest satisfaction.
- Willingness to learn other roles and responsibilities and backfill other positions when needed.
- Flexible to work various shifts and overtime as and when needed.
- Attention to detail, strong organization skills, and the ability to multi-task will ensure you succeed in this role.
- Previous Reception and/or Customer Service experience an asset.
Background Check:
- Clean criminal background check.
Work Authorization:
- Legally authorized to work in Canada.
Location:
- Must be able to commute to Mississauga, Ontario.
Compensation and Benefits:
- Competitive hourly wage.
- Overtime opportunities.
- Opportunities for advancement within the Production department.
