About us:
RKON
is an ISO27001 and AICPA SOC 2 Type II certified company that specializes in providing IT migration and transformation services for the Mergers and Acquisitions market. RKON was recently recognized as one of the 100 best places to work in IT, highlighting our competitive advantage of empowering thought leaders and providing cutting-edge solutions for the fast-paced industry of private equity. RKON is looking for ambitious professionals to join our award-winning team. We have a proven track record for finding and developing top talent with people that believe they can achieve something greater.
We also pride ourselves on fostering an environment where initiative, creative thinking, and collaboration are encouraged and rewarded—a key reason for the extraordinary level of service we deliver to our customers.
RKON does not accept unsolicited resumes from staffing agencies, search firms or any third parties.
About the position:
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. In this role, you will help create a welcoming and positive experience for our employees and guests/visitors. You will support the day-to-day operations of our office, assist with employee engagement initiatives, and provide administrative and professional support with a high level of customer service. This role is based in Chicago, and you must be able to work onsite Monday through Friday during RKON business hours of 8am to 5pm.
Responsibilities Include:
- Greet and welcome all visitors and guests, ensuring a positive first impression.
- Take the lead role in planning and execution of company events and parties, both on and offsite, coordinating logistics, and providing administrative support for meetings and events.
- Oversee corporate travel arrangements, ensuring efficient booking and coordination. You will work closely with our accounting department to ensure that travel is accounted for and billed properly.
- Maintain a well-stocked and organized office by managing inventory and ordering supplies, including furniture, beverages & snacks, cell phones, and other office and employee incentives and essentials.
- Main point of contact for various vendors, including building management, travel partners, and various company service providers.
- Ensure the office is presentable, organized, and running efficiently.
- Opportunity to work, learn and grow with all departments within the organization on ad-hoc projects.
Technical and Professional Expertise
- Associate’s degree or equivalent experience.
- 1 – 3 years of previous administrative/reception and/or customer service experience.
- Ability to commute to downtown Chicago five days per week. (Monday – Friday 8 AM to 5 PM)
- Basic knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and multitasking skills, with excellent attention to detail.
- Excellent communication and interpersonal skills.
- Positive attitude, good cheer, and ability to put team first.
- Ability to maintain a high level of discretion and confidentiality.
- Ability to anticipate office needs and proactively address issues.
- Desire to learn, pitch in, and grow with the company.
- Flexibility and desire to take on additional responsibilities.
- Works well in a team environment and enjoys interacting with people.
