Project Coordinator - Architecture

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to project managers and teams, including scheduling meetings, organizing project files, and preparing documentation.
• Project Coordination: Coordinate project activities, ensuring that tasks are completed on schedule and that all team members are aware of their responsibilities.
• Document Management: Maintain and manage project documentation, including contracts, reports, drawings, and correspondence, ensuring it is accurate and up to date.
• Communication: Facilitate clear and effective communication among project stakeholders, including internal teams, clients, and external partners.
• Budget Assistance: Help track project budgets and expenses, prepare financial reports, and assist in managing procurement and invoicing processes.
• Meeting Facilitation: Schedule and organize project meetings, prepare agendas, document meeting minutes, and follow up on action items.
• Vendor and Consultant Liaison: Coordinate with vendors and consultants to ensure timely delivery of services and materials and assist in resolving any issues.
• Quality Control: Support the project team in ensuring project deliverables meet the firm’s quality standards and client requirements.
• Risk Management: Assist in identifying potential project risks and developing strategies to address them.
• Reporting: Prepare and distribute project status reports and updates to stakeholders, ensuring that progress is communicated effectively.

Qualifications:

• Education: Bachelor’s degree in business administration, architecture, construction management, or a related field preferred.
• Experience: 2+ years of experience in project coordination or a similar administrative role within the design, construction, or architecture industry.
• Organizational Skills: Excellent organizational and multitasking abilities, with keen attention to detail and the capacity to manage multiple priorities.
• Communication: Strong verbal and written communication skills, with the ability to interact professionally with team members, clients, and stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Asana). Familiarity with design software (e.g., Revit, InDesign, AutoCAD) is a plus.
• Problem-solving: Proactive problem-solving skills, with the ability to anticipate issues and develop practical solutions.
• Team Player: Collaborative and adaptable, working effectively in a team-oriented environment.