ReconCraft is seeking an
Executive Administrative Assistant responsible for providing a comprehensive level of administrative support to RECONCRAFT leadership. This role requires exceptional organizational skills, discretion, and professionalism to effectively manage confidential information and coordinate various activities and communications on behalf of the leadership team. This role is pivotal in managing important administrative tasks, facilitating effective communications, and ensuring the efficiency of high-level activities.
This position reports to the Executive Vice President, and is in Clackamas, OR. This is an in-person position; it is not remote.
Responsibilities (include but are not limited to):
- Scheduling and Calendar Management:
- Efficiently manage the leadership team’s calendar, including appointments, meetings, and travel arrangements.
- Communication and Correspondence:
- Review, prioritize, and respond to phone and email correspondence as required.
- Answer phone calls, Instant Message, or text inquiries, and relay messages promptly. Maintain company social media presence as directed by executive team.
- Collaborate with other executives and departments to achieve organizational goals.
- Communicate with U.S. and foreign government clients via the phone, email, written communications, and in person.
- Document Management:
- Organize and maintain records, documents, and files related to the leadership team and special programs.
- Prepare, edit, and distribute correspondence, reports, and presentations and other documentation as required.
- Meeting Support:
- Attend meetings, record minutes, and accurately document discussions and decisions.
- Facilitate meetings and other events by coordinating venue logistics, materials, attendance, technology, meals, etc.
- Provide general support to visitors.
- Expense processing:
- Prepare, review, and submit expense reports for the leadership team.
- Special Projects and Research:
- Assist with special projects, research, and strategic initiatives as directed by the leadership team.
- Prepare Word, Excel, agendas, reports, special projects, and other documents in support of company objectives.
- Prepare PowerPoint presentations, printed handouts, and other collateral as required.
- Other tasks/responsibilities as required.
- Supervisory Support
- Supervise the Office Manager in day-to-day duties and administrative support.
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Essential Job Requirements:
- Education:
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Experience/Skills:
- 7+ years as an Executive Assistant supporting C-level Executives or Board of Directors.
- Ability to thrive in dynamic, fast-paced settings and handle shifting priorities.
- High level of confidentiality and professionalism in handling sensitive information.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficient with office software and tools (e.g., Microsoft Office, PowerPoint, Microsoft Teams, and Costpoint (preferred)).
- Ability to be available full-time with flexible hours.
- Overnight travel may be required.
About Copper River & The Native Village of Eyak:
Owned by the Native Village of Eyak (NVE), a federally recognized Alaska Native Tribe, the Copper River Family of Companies are a collection of entities that deliver a complementary set of solutions and services to support the diverse missions and requirements of our clients. Proud participants of the Small Business Administration’s (SBA) 8(a) Business Development Program since 2006, our companies consist of both current and graduation SBA 8(a) entities. It is our collective purpose to support the Tribe and diversify the NVE’s ability to facilitate economic advancement.The income generated from our companies helps the Native Village of Eyak fund health and social services, economic development, natural resource/environmental education, jobs, job training, and other benefits to the NVE in a manner that is consistent with Alaskan Native cultural values and traditions.
Copper River’s Culture
The Copper River Family of Companies has a positive, supportive, and thriving culture. At the foundation of our culture is a focus on collaboration. No matter your role or which operating company you work for, we are ONE TEAM working toward the same goals for our customers and for our collective owner- The Native Village of Eyak. How we treat each other is just as important as the work we deliver.
Benefits
- Comprehensive medical, dental, and vision coverage
- Flexible Spending Account - healthcare and dependent care
- Health Savings Account - high deductible medical plan
- Retirement 401(k) with employer match
- Open leave policy and paid holidays
- Additional benefits including tuition reimbursement, transportation expense account, employee assistance program, and more!
Note: These benefits are only applicable to full time, regular associates at Copper River.
Disclaimer:
The Copper River Family of Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
