Are you a meticulous writer with a passion for HR compliance? Do you excel at translating legal requirements into clear, accessible employee handbooks and policies? We’re seeking an HR Handbook & Compliance Specialist to join our team and play a vital role in ensuring our global organization’s adherence to all applicable employment laws. This role is perfect for someone who loves to dive deep into legal details, craft precise documentation, and ensure our employees have the information they need to succeed.
Responsibilities:
Handbook Development & Policy Writing:
- Lead the creation, revision, and maintenance of our employee handbooks, ensuring they are legally compliant, comprehensive, and user-friendly.
- Write and edit HR policies and procedures, ensuring clarity, accuracy, and alignment with federal, state, and local employment laws (FLSA, ADA, FMLA, EEOC, ERISA, HIPAA, etc.).
- Develop and implement a system for managing handbook and policy updates, ensuring timely revisions and version control.
- Conduct thorough research to stay up-to-date on changes in employment law and incorporate those changes into our documentation.
Compliance & Regulatory Oversight:
- Monitor and interpret changes in employment laws and regulations, providing timely updates and recommendations for policy adjustments.
- Conduct compliance reviews of HR documentation and processes to identify potential risks.
- Prepare and submit required reports to regulatory agencies (EEOC, DOL, etc.).
- Respond to inquiries from regulatory agencies and legal counsel regarding employment-related matters.
Auditing & Communication:
- Conduct internal audits of HR documentation to ensure compliance with policies and legal requirements.
- Develop and deliver training materials to HR team members and managers on relevant compliance topics and handbook/policy updates.
- Communicate complex compliance information in a clear and understandable manner.
Qualifications:
- Bachelor's Degree in Human Resources, English, Legal Studies, or a related field.
- 3+ years of experience in HR compliance, technical writing, or policy development, with a strong emphasis on handbook creation.
- Proven expertise in writing and editing employee handbooks and HR policies.
- In-depth knowledge of US employment laws and regulations (FLSA, ADA, FMLA, EEOC, ERISA, HIPAA, etc.).
- Exceptional writing and editing skills, with a keen eye for detail and accuracy.
- Strong analytical and problem-solving skills, with the ability to translate legal requirements into practical documentation.
- Excellent organizational and time management skills.
- Experience with HRIS systems is a plus.
- High level of integrity, confidentiality, and a strong work ethic.
Why Join arrivia:
- Make a Real Impact: Contribute to the success of a growing travel company by ensuring compliance and providing clear employee guidance.
- Develop Your Expertise: Enhance your writing and compliance skills in a dynamic and fast-paced environment.
- Collaborative Culture: Join a team of passionate professionals who value teamwork and innovation.
- Competitive Benefits: Enjoy competitive compensation and comprehensive benefits.
About arrivia:
Welcome to
arrivia. We specialize in making brands better through the power of travel. With more than 55 years of combined experience, we’re a merger of three powerhouse brands (in case you’ve heard of us in the travel industry) combining ICE, SOR Technology and WMPH Vacations. With offices in the US and around the world, we embrace diversity and a passion for travel across our global staff.
We’re focused on building a customer-first culture, fueled by the best travel experiences for all our members at every point in their journey. Grow with us, as we continue our path to deliver innovative solutions and take charge of change. The adventure is only beginning. We’re on a mission to help people around the world travel better and experience more. Our team members bring world-class skills to the table to create extraordinary memories for our partners and members.
