Senior Administrative Assistant

Objectstream is an award-winning small business dedicated to providing innovative products and services in many areas, including information technology, management consulting, and logistics, for customers including the FAA, DOD, and State Governments. We accomplish this mission by forging long-term trusted relationships with our employees, customers, and strategic partners; building an organizational culture that promotes empowerment and accountability; assembling a talented, well-trained, and qualified workforce; continuously improving our efficiency and productivity; and being socially and environmentally responsible corporate citizens. We pride ourselves on fostering a collaborative and innovative work environment where employees are encouraged to share ideas and take ownership of their projects. We are currently seeking a talented Senior Administrative Assistant to join our dynamic team. We offer a competitive benefits package to our employees which includes: M/D/V, matching 401k, and other benefits. The passion and dedication of Objectstream employees is what has supported the growth and success of our company. We develop strong, dedicated, unified teams committed to our core values. This position requires some on-site work so the candidate must be located in the DC/DMV Area.

Job Responsibilities:

• Work directly with the Executive to support all aspects of his/her daily work routine.
• Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the Executive’s staff.
• Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Executive’s governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Assist the Executive in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the Executive’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications:

• A bachelor’s degree with a minimum of 15 years of relevant experience and job knowledge required.
• Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
• Federal experience in a technical or managerial business in relation to functional responsibilities.
• Excellent customer service and problem-solving skills.
• Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
• Outstanding interpersonal and customer service skills.
• Strong communication skills both verbal and written.
• Highly responsive to requested needs.
• Ability to prioritize work and multi-task.
• Ability to work in a fast-paced, team-oriented environment.
• Ability to work independently without supervision.
• Ability to work with confidential and proprietary information using utmost discretion.
• Exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the organization.
• Resourceful, can-do attitude.

Additional information:

• Candidate must be able to pass security background check.