Personal Assistant
Salary: c. £40,000
Bonus:
Discretionary
Location:
Kings Cross, London (3 days Tues-Thurs at HQ, Mon + Friday anywhere)
Employment Type:
Permanent, full time
Closing Date For Applications: 02.03.2025
About ARIA
ARIA is a new kind of R&D funding agency. We fund scientists and engineers to pursue research at the edge of the possible. From climate change to AI, society faces enormous challenges and opportunities that can be uniquely addressed by science and technology. ARIA was created to activate the UK’s world-class R&D in new ways, so we can meet these head on.We are growing our team to develop bold new approaches that can scale – from programmes to systems, processes and everything in between. If that sounds fun, come and build ARIA with us.Learn more about how we work here.
Role Summary
We are seeking a Personal Assistant to provide high-quality support to our Programme Directors (PDs) in a central co-ordinating role. The successful candidate will be responsible for assisting with travel arrangements, expenses & the PD experience. You will oversee these tasks with a high-level of professionalism and confidentiality. This includes managing the schedule of our Programme Directors at a group level, supporting PD Training, and arranging meetings and events.This role requires strong relationship-building skills with both internal and external colleagues, as well as the ability to manage multiple tasks and competing priorities.
The successful candidate will be a proactive problem-solver who can thrive in a fast-paced environment.Please be aware that this role may require occasional travel across the UK, to assist the PDs at meetings and events.
What you’ll do
The duties of the role will include, but are not limited to:
- Supporting PD with travel arrangements and expenses
- Assist all teams across ARIA to coordinate the PD group schedule
- Collaborating with the Product team to help schedule and manage the PDs training schedule
- Supporting the Communications team on tracking PD events and media engagements
- Working closely with the Executive Assistant team to:
+ coordinate org-wide weekly team meetings & internal communications + ensure coordination of processes & alignment across the organisation + cover for other EA’s when needed (e.g. annual leave)
Who you are
- The role requires previous experience of working as a Personal Assistant in a fast-paced, dynamic environment
- You will have excellent time-management and organisational skills with the ability to work on your own initiative to tight deadlines, using judgment to make decisions and prioritise your workload
- You will need to have strong conviction in your decision making, stakeholder management & show clear judgment independently. Strong attention to detail and an adaptable attitude will also be key to this role
- You will need strong oral and written communication skills, with the ability to communicate effectively with colleagues and with different audiences
Benefits
- 27 days annual leave provision, with the option to buy/sell additional days
- Hybrid working arrangements; 60% in office / 40% at home
- Supportive environment for learning and development opportunities
- Enhanced family leave arrangements
- A free and confidential 24/7 employee assistance programme
- Life Assurance
- 2 days of paid volunteer days
- 5% defined contribution pension scheme with Smart Pension
- Cycle to Work scheme
- An excellent office location in Kings X, London
Not sure you meet 100% of our criteria? Don’t worry! If you believe that you could excel in this role, we encourage you to apply. We want to attract the broadest array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to the field, returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interests and what you hope to bring to this role.If you require any reasonable adjustments throughout the recruitment process, please notify us and we will make every effort to accommodate you.
Disclosing any requests are intended to provide ARIA with the best opportunity to support candidates and will have no negative impact on your recruitment process.ARIA adopts a highly considered approach to ethical and social responsibility. You can read our policy
here
. Our research and development activity will abide by the 3Rs principle. You can read about those
here
.
