Company Overview:
Arctiq is a leader in professional IT services and managed services across three core Centers of Excellence: Enterprise Security, Modern Infrastructure and Platform Engineering. Renowned for our ability to architect intelligence, we connect, protect, and transform organizations, empowering them to thrive in today's digital landscape. Arctiq builds on decades of industry expertise and a customer-centric ethos to deliver exceptional value to clients across diverse industries.
Job Summary:
We are looking for a Payroll Specialist who shares our passion for efficiency and customer-centric solutions. You will play a key role in managing our US and Canada payroll operations, ensuring accuracy, compliance, and a seamless experience for our employees. If you thrive in a fast-paced environment, have exceptional attention to detail, and enjoy solving payroll challenges, we’d love to hear from you!
Core Responsibilities:
- Acts as the first level resource in troubleshooting, diagnosing and resolving complex incidents for all aspects of end user systems software and hardware.
- Process payroll for employees in the U.S. and Canada, ensuring accuracy and timely payments for all team members.
- Serve as the primary contact for employee payroll inquiries, delivering clear and timely responses to ensure employee satisfaction.
- Review payroll data to ensure the timely and accurate processing of updates, including new hires, terminations, pay rate changes, etc.
- Facilitate tax setup for new hires, verifying that location-specific tax configurations are correct.
- Ensure timely and accurate tax filing and reporting by preparing and submitting state and federal payroll taxes, as well as managing year-end reporting and W-2 distributions (for US) and T4s (for Canada).
- Prepare and submit payroll tax filings, ensuring compliance with all applicable laws and regulations.
- Support the audit process for payroll, 401(k), workers' compensation, and other internal and external reviews, ensuring all documentation is accurate and readily available.
- Manage RRSP plan for Canadian employees including enrollments, changes, reporting, etc.
- Assist in the accurate preparation of annual forms, including W-2s, 1099s, T2220s to ensure compliance with tax regulations.
- Manage expense reimbursement process, ensuring adherence to company policies and procedures.
- Stay informed about payroll regulations and changes in employment laws in both countries to maintain compliance.
- Support audits (internal and external) by providing necessary documentation and information as requested, ensuring a smooth review process.
- Assist with ad-hoc projects as required by HR and finance, contributing to team objectives and initiatives.
Requirements:
- Bachelor’s Degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 5+ years of experience in payroll processing, with specific experience in both U.S. and Canadian payroll.
- Knowledge of payroll regulations and tax requirements in both countries.
- Proficient in payroll software (e.g., ADP, BambooHR, Ceridian) and Microsoft Excel.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
Arctiq is an equal opportunity employer. If you need any accommodations or adjustments throughout the interview process and beyond, please let us know. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.We thank you for your interest in joining the Arctiq team! While we welcome all applicants, only those who are selected for an interview will be contacted.
