Description
Job Location:
Los Angeles
Salary: $80K/yr - $87K/yr
Organization Overview
Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to those transitioning from or at risk of homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. Additionally, we implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veteran services, and health care sectors.In short, we do good work.We have offices statewide with a staff of passionate people.
While we are growing rapidly, we are also selective: We’re seeking inspired, talented people who want to be effecting profound change and who have fun doing it.
Position Summary
The Contracts Manager: Contracts, Compliance, Procurement at Brilliant Corners will play a pivotal role in enhancing the organization's contract management, compliance, and procurement processes. Under the guidance of the Associate Director of Contracts, Budgeting, and Compliance, this position focuses on developing and standardizing contract management templates, implementing a new contract management system, and ensuring regulatory compliance across all operations. The manager will spearhead initiatives to optimize procurement practices, negotiate stakeholder agreements, and foster positive interdepartmental relationships.
A key aspect of the role will involve integrating quality assurance measures into contract and procurement processes to maintain financial accuracy and mitigate risks.This role requires collaborative engagement with IT, legal, finance, and operational teams to address compliance gaps and develop comprehensive policies. Furthermore, the Contracts Manager will oversee audit readiness, deliver compliance training, and manage audit monitoring processes to ensure organizational adherence to industry standards. The ideal candidate will possess strong leadership skills, a strategic mindset, and the ability to navigate complex regulatory environments, driving efficiency and fostering a culture of compliance and excellence within the nonprofit housing sector.
Contract Management:
- Support and oversee the implementation of a new contracts management system, work with IT and relevant departments to ensure seamless integration and functionality of the system
- Lead the creation and standardization of contracts management templates, ensuring they meet organizational and legal standards.
- Develop policies that guide contract creation, negotiation, execution, and management.
- Support lifecycle of contracts management, from initial negotiation and drafting, to renewal and/or termination.
- Ensure all contracts are compliant with local, state, and federal regulations.
- Improve tracking, quality control, and risk management for our existing and future contracts.
- Support the Associate Director of Contracts, Budgeting, and Compliance to enhance existing systems to provide more consistent practices around templates, terms, payments, and compliance.
- Implement integrated technological solutions to streamline agency operations.
Compliance and Audits:
- Develop a compliance framework to ensure all contractual obligations are met and adhered to.
- Collaborate and manage audit monitoring both fiscal and programmatic. Ensuring readiness and organizational compliance throughout the processes.
- Conduct compliance training sessions for program staff, focusing on best practices and audit expectations. Communicate changes and updates in compliance requirements to relevant stakeholders.
- Collaborate with legal, finance, programmatic, and operations teams to develop policies that address compliance gaps. Ensuring policies align with industry standards and meet organizational goals.
Procurement Processes:
- Oversee the cross departmental creation and implementation of procurement policies to ensure ethical, efficient, and standard practices.
- Support departments in understanding and following procurement procedures, maintaining compliance with organizational standards.
- Negotiate terms and conditions to achieve agreements. Liaise with regional Program Directors, Housing Services staff, Property Management, Housing Development leads, and other stakeholders to support the Associate Director of Contracts, Budgeting, and Compliance in achieving fair and balanced contract terms.
Quality Assurance and Risk Management:
- Integrate quality assurance measures into contract and procurement processes to ensure financial accuracy and compliance
- Identify potential risks in contracts and procurement activities.
- Develop and implement strategies to mitigate identified risks.
Potential Projects/Goals:
- Implement an Efficient Contract Management System- Implement a contract management system to track contract milestones and maintain version control. Ensure the system is operational by a targeted deadline, providing seamless integration and functionality for tracking contracts.
- Procurement Practices - Lead initiatives to optimize existing or redefine procurement practices, including supporting RFP processes. Establish and communicate policies across departments to enhance efficiency and compliance.
- Compliance and High Standard of Audit Readiness- Develop a comprehensive compliance management checklists and documentation processes and training program to educate staff on regulatory requirements and best practices.
- Integrate Quality Assurance: Ensure that all contract management processes include QA measures to enhance compliance and financial accuracy.
Requirements
Professional Experience
- At least 3 years working in a social justice, human services, non-profit management, healthcare, or public policy agency.
- At least 2 years building and managing a team.
- At least 2 years of contracts management experience.
- At least 2 years of budget management and invoicing experience.
- At least 2 years of grant procurement experience.
- Demonstrated leadership as evidenced by increasing levels of responsibility and management over the course of the candidate’s career.
Knowledge, Skills and Abilities
- Familiarity with principles of accounting, business process improvements, and government contracts
- Comfort with using data to improve systems and drive decision-making.
- Proficiency with MS Outlook, Word, PowerPoint and Excel required. Experience with databases such as Salesforce preferred.
- Strategic, global thinking with an orientation towards inclusive design and decision-making; able to not only develop good solutions, but perhaps more importantly, design and implement transparent processes by which a group makes and implements decisions.
- Demonstrated leadership in building a team.
- Good communication skills.
- Able to collaborate with managers and directors to develop holistic program approach.
- Creative, problem-solving approach.
- Ability to refine systems and processes with an eye towards the “big picture.”
- Excellent organizational, project management, and planning skills.
- Solid team leader who is able to work well on projects and under pressure.
- Demonstrates the necessary attitudes, knowledge and skills to deliver culturally responsive services and work effectively in cross-cultural situations.
- Ability to utilize critical thinking skills in decision-making and good independent judgment.
- Intacct software experience preferred but not required
Core Competencies
- Strategic Agility: Future-oriented, strategically coordinates resources and stakeholders to optimize support, proactively navigating challenges through planning and critical thinking
- Process Management: Excels at developing and organizing efficient workflows, measuring key aspects, and simplifying complex processes to maximize resource utilization
- Building Effective Teams: Builds cohesive, high-performing teams through collaboration, positive culture, coaching, cross-functional work, and recognition of successes
- Functional/Technical Expertise: Possesses advanced functional/technical skills of direct reports, enabling high-level task accomplishment, optimal partner support, and team development
Organizational Values
- Humanity: Putting people first: We are committed to meeting people where they’re at, honoring their dignity, diversity, and experience.
- Community: Building a better future: Sustainable housing solutions are fostered through partnership, collaboration, and human connection.
- Ingenuity: Innovating for transformation: Systems-change requires relentless determination, thinking outside the box and challenging the status quo.
Physical Requirements
Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces. They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day. Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely. Requires mental acuity for analytical reasoning and document interpretation.Salary range for this position is $80,000 - $87,000 annually.
This position is being offered at $80,000 - $87,000 annually.Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.
Benefits
- Health Care Plan (Medical, Dental, & Vision)
- Retirement Plan (With 5% Match)
- Life Insurance (Basic, Voluntary and AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
- Wellness Resources
- Hybrid Work
