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SUMMARY: The Associate Site Financial Analyst will be involved with providing support to the Financial Management Services (FMS) department on all needs related to financial matters including revenue recognition and timely, accurate invoicing of Services, Pass-through Expenses, and Investigator Payments. This role is responsible for the management and accuracy of site-related accounts receivable, including timely and accurate identification of payments, tracking investigator site payments, supporting study reconciliations, and communication with external and internal customers. RequirementsESSENTIAL DUTIES:Revenue Recognition & Invoicing: Support FMS on all needs related to financial matters including revenue recognition and timely, accurate invoicing of Services, Pass-through Expenses, and Site Payments.
- Responsible for monetary management of projects
- Responsible for creating invoices per contractual terms and within department timelines.
- Review or audit project progress to verify revenue recognition and invoicing per contractual terms.
Account Receivable: Responsible for management and accuracy of project-related accounts receivable.
- Responsible for identifying and posting daily cash applications.
- Responsible for contacting sponsors for payment status of aging invoices and assisting with collection efforts.
- Assure Customer Billing or A/R files are organized and adequate for audit purposes.
Monthly Site and/or Project Review Meetings: Prepare for and attend all monthly site and/or project review teleconferences for the assigned sites/studies or as requested.
- Prepare all needed reports and financial data.
- Review FMS reports for financial accuracy and any changes that affect the financial aspects of the project.
- Review monthly aging reports for assigned projects.
- Review Unbilled balances for assigned projects.
Pass-Through Expenses (PT) and Invoiceable Items: Assist as needed in the pass through and invoiceable item) expense reconciliation and invoicing for projects, as necessary.
- Track patient stipends issued by study, if applicable. Ensure stipends are allocated to the projects and invoiced to the customer correctly.
- Reconcile Pass Through expenses and invoiceable items per the contract. Regularly communicate with the site to ensure all contractual items are entered into the CTMS and invoiced timely, as incurred.
- Track actual PT costs against budgeted costs. Verify accuracy and compliance with the contract for all PT costs.
Contracts: To be aware of all financial Contract Terms for assigned Studies including MSA, Work Orders and Amendments.
- Understand the contract budgetary impact for each study.
- Review the budget and cost according to contractual terms and ensure contracts and amendments are set up properly in the CTMS system.
- Assist with the completion of final reconciliation when project is complete.
Other Activities:
- Gain and demonstrate general knowledge of all the site services Elligo offers.
- Excel at effective customer communication.
- Learn and utilize CTM systems for reporting, tracking, and generating sponsor and investigator/site payments.
- Learn and utilize NetSuite for invoicing and reporting.
- Assist in the monthly reconciliation of the CTM system to NetSuite on a by site and by project basis.
- Assist in the Finance/Accounting Department on an ad-hoc basis, in particular during the month-end accounting close process.
- Make recommendations and implement improvements to all processes and systems as needed.
- Maintain confidentiality of company information as appropriate.
- Provide requested information as needed for internal and external audit requests.
- Provide reports as requested by Finance Executives, Directors, and Managers.
- Perform other duties as required or assigned.
QUALIFICATIONS:
- Knowledge and understanding of project or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis
- Knowledge of general accounting processes a plus
- Strong attention to detail and accuracy
- Works well with a team and ability effectively collaborate with others
- Strong organizational skills and ability to manage workload in a demanding environment
- Excellent time management and prioritization skills to adhere to timelines and critical deadlines
- Self-motivated including the ability to work independently to complete tasks and respond to department requests in a timely manner
- Excellent written and verbal communication skills
- Proficient in Microsoft Word, Excel, and Outlook
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in Accounting, Finance or a related field. Equivalent combination of education and relevant experience may be considered in lieu of a degree.
- Experience as Project Accountant with clinical research experience preferred.
- NetSuite and CTMS (Clinical Trial Management System) experience a plus.
