About PartsSource
PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience. PartsSource team members are deeply committed to our mission of
Ensuring Healthcare is Always On®
, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems. Join our dynamic team, where a thriving workplace culture is key to our success. We’re looking for a passionate, energetic, and detail-oriented Human Resources Coordinator to be the heartbeat of our brand new, beautiful headquarters office. If you have a customer service mindset and would enjoy creating memorable employee experiences while ensuring seamless HR operations, this role could be for you.
It’s a unique opportunity to be an essential part of a people-first company. If you're organized, proactive, and ready to make an impact- keep reading!
Key Responsibilities:
HR Administration & Employee Relations
- Data Management & Documentation: Ensure accurate employee records and prepare key documents like offer letters and promotions, maintaining precision, organization, and clear communication across the team.
- Onboarding & Offboarding: Seamlessly manage the onboarding and offboarding process, juggling multiple tasks with care while coordinating with departments to ensure smooth handoffs.
Company Culture Ambassador & Event Management
- Event Coordination: Lead the planning and execution of office activities, from large meetings to social events, ensuring everything runs and solving problems proactively.
- Culture Advocacy: Champion our fun, inclusive, customer-service oriented, and collaborative environment by taking initiative, working with volunteers and team members ensuring to represent our values while bringing programs and events to fruition.
- Workplace Experience: Foster a positive, productive office atmosphere by maintaining a well-organized, engaging space where everyone feels valued.
Talent Acquisition & Pre-Onboarding
- Offer & Pre-Boarding Support: Manage offer letters, background checks, and pre-boarding activities, ensuring a seamless hiring process through teamwork and clear communication.
Qualifications:
- 2+ years in HR administration and/or support
- Some prior experience in office coordination, executive support, hospitality or event planning
- Proficiency with HRIS systems and the Microsoft Office Suite.
- Exceptional organizational skills and keen attention to detail.
- Strong written and verbal communication abilities.
- Ability to multitask and manage time effectively in a hybrid work environment.
- A proactive mindset with the ability to anticipate needs and solve problems efficiently and communicate effectively.
Core Competency Expectations
Attention to Detail:
Ensures accuracy in managing data, documentation, and employee records.
- Attention to Detail & Accuracy: Required for Data Management & Documentation, ensuring employee records, offer letters, and promotions are handled with precision and organization.
Effective Communication:
Facilitates clear and concise communication across teams, candidates, and departments.
- Communication Skills: Necessary for clear communication across teams during onboarding/offboarding, offer and pre-boarding support, and when fostering company culture and managing events.
Project Management:
Ability to manage multiple tasks, timelines, and events simultaneously while staying organized.
- Project Management & Multitasking: Important for managing multiple tasks like onboarding/offboarding processes and event coordination while ensuring deadlines are met and details are addressed.
Collaboration:
Works well with cross-functional teams, volunteers, and other departments to achieve shared goal
- Collaboration & Teamwork: Essential for partnering with other departments during the onboarding process, coordinating office events, and working with team members and volunteers on culture initiatives.
Process Improvement:
Identifies and implements enhancements to HR processes, making operations more efficient.
- Process Improvement & Documentation: Key for identifying opportunities to streamline processes, improve efficiency, and ensure clear and consistent documentation of HR processes, offering enhancements that benefit the broader team and organization.
Organization:
Maintains structured workflows, organizes events and tasks, and ensures key deadlines are met.
- Organization & Follow-through: Critical for maintaining a high level of organization in managing HR tasks and events, ensuring follow-through on commitments, and delivering outcomes in a timely and accountable manner.
Cultural Advocacy:
Promotes company values and fosters an inclusive, positive work environment.
- Cultural Leadership & Advocacy: Required for being a champion of company values and fostering a positive, inclusive environment through initiatives and programs that enhance workplace culture.
Problem Solving:
Proactively addresses challenges and develops practical solutions.
- Problem Solving & Proactivity: Key for proactively identifying and resolving issues during event management, onboarding, and maintaining a productive office environment.
- Learning Agility: Quickly adapts to new information, processes, and environments, and applies knowledge to improve work performance.
Accountability:
Takes responsibility for outcomes, ensures reliability, and delivers on commitments.
- Accountability & Ownership: Important for taking responsibility for tasks and outcomes, ensuring accountability in executing HR responsibilities, and following up on commitments to meet the needs of the business and its employees.
Flexibility & Adaptability:
Adjusts to changing priorities and remains effective in dynamic environments, while handling unexpected challenges with ease.
- Adaptability: Priorities can change quickly, especially when managing urgent HR tasks, and being adaptable ensures that the individual can shift focus and respond to new demands without losing productivity.
Benefits & Perks
- Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!)
- Career and professional development through training, coaching and new experiences.
- Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity.
- Inclusive and diverse community of passionate professionals learning and growing together.
Interested?
We’d love to hear from you! Submit your resume and an optional cover letter explaining why you’d be a great fit.
About PartsSource
Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. In 2021, Bain Capital invested in the platform, further accelerating our growth and long-term impact within the healthcare industry.
- Read more about us here:
- PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024
- PartsSource Named One of the Top 100 Healthcare Technology Companies of 2023
- WSJ: Bain Capital Private Equity Scoops Up PartsSource
- PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List
PartsSource values diversity and is committed to Equal Employment Opportunity, ensuring decisions are made regardless of race, gender, disability, or background. We welcome applicants from all walks of life and are dedicated to providing an accessible hiring process for everyone.Legal authorization to work in the U.S. is required.
