Job FunctionsManaging executive's calendarPreparing correspondence and documentsCoordinating meetings and materialsScreening communicationsAssisting in project planning and executionMaintaining office supplies and equipment
Job RequirementsMinimum 3 years' experience in a fast-paced corporate executive assistant rolePost-secondary degree or diploma (considered an asset)Strong organizational skillsAbility to work under pressure and meet deadlinesProficiency in Microsoft Office Suite
SkillsTime managementAttention to detailDiscretion and confidentialityResearch and data analysisProactive problem-solvingStrong communication skillsPassion for workPositive attitude towards making a differenceContinuous growth mindsetIntegrityTaking ownership of work and actionsBuilding relationships with clients, colleagues, and stakeholdersStaying on top of priorities and deadlinesProactively getting stuff doneWorking behind the scenes to ensure exceptional customer experience
Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.
We’re looking for people who are continuously growing – from Good to Great, from Great to Elite.We’re looking for YOU.As an Executive Assistant, a typical day might include:
- Managing the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
- Preparing and editing correspondence, communications, presentations, and other documents
- Coordinating and preparing materials for meetings, including agendas, presentations, and minutes
- Screening and directing phone calls, emails, and other communications to the appropriate parties, serving as a liaison between the executive and internal staff, clients, and external stakeholders
- Assisting in the planning and execution of projects and initiatives as directed by the executive, monitoring progress and providing updates to ensure timely completion
- Applying discretion, tact, diplomacy, and confidentiality when dealing with the needs, problems, &/or concerns of stakeholders
- Maintaining office supplies and equipment, overseeing the organization and tidiness of the executive office and meeting areas
- Arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for travel related meetings
- Attending meetings, takes minutes, and ensures accountability on deliverables
- Conducting research and compiles data for reports, presentations, and strategic planning
- Ensuring Executive accountability for completion of initiatives and deliverables
You are passionate about:
- Providing friendly, professional service
- Making a positive difference to those around you
- Sharing ideas and working with a great team of proactive, innovative thinkers
- Learning, growing, and pushing past barriers
- Living with integrity
- Taking ownership of your work and actions
You’re outstanding at:
- Building relationships – with clients, with underwriters, with colleagues … YOU are a people person!
- Staying on top of priorities … know every deadline and live by your To-Do list!
- Paying attention to the little things that make a big difference … dot your I’s, cross your T’s, and check all your boxes to make sure it’s done right the first time!
- Managing your time … with deadlines looming, keep your cool, knowing you’ve got this!
- Proactively getting stuff done … follow up and follow through!
- Working behind the scenes to ensure an exceptional customer experience … knowing that the customer expects excellence … and so do you!
Must haves:
- Minimum 3 years’ experience in a fast-paced corporate executive assistant role, consistently meeting or exceeding internal competency requirements
- Post secondary degree or diploma, considered an asset
What’s in it for YOU?
- Fun! From team-building activities to contests and giveaways, holiday parties to virtual/in-person social events, we believe in building connections, knowing that a happy team makes a happy workplace!
- Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
- Competitive Employee Benefits Plan. We offer medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for your & your family.
- Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.
We’re excited to meet YOU!Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.
Life at Axis Insurance
Axis Insurance was formed in 2010 through an amalgamation of several BC based insurance brokerages with roots tracing to 1928. The experience of our combined 150 team members is uniquely positioned to serve western Canada with risk management and insurance services. As a result of a strong focus on our core practice industries, our experts have become thought leaders in their fields. Through our vast network of Assurex Global partnerships, we serve both domestic and international clients. Our vision is to be the best in class in every category in our industry.
Thrive Here & What We ValueFun work environment with team-building activities, contests, giveaways, holiday parties to virtual/in-person social events | Career potential & leadership opportunities for success | Competitive Employee Benefits Plan | Work/Life Balance with competitive vacation time and flex work options</s> | Fun and inclusive workplace culture | Career potential and leadership opportunities | Work/life balance with flexible hours and vacation time</s> | Fun! From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace! | Career potential & leadership opportunities. We pride ourselves on training and mentoring for success. | Competitive Employee Benefits Plan. Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family. | Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.</s> | Fun work environment with team-building activities, contests, giveaways, holiday parties, virtual/in-person social events | Competitive Employee Benefits Plan with customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family | Career potential & leadership opportunities for growth and development | Competitive Employee Benefits Plan with customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family. | Work/Life Balance with competitive vacation time and flex work options.</s> | Fun work environment with team-building activities, contests and giveaways, holiday parties to virtual/in-person social events | Competitive Employee Benefits Plan with customized medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for you and your family. | Work/Life Balance with offices operating 8:30am – 4:30pm, no evenings or weekends. And we offer competitive vacation time and flex work options.</s> | Fun work environment with team-building activities, contests, and giveaways | Competitive Employee Benefits Plan with customized medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for employees and their families. | Work/Life Balance with flexible work options and competitive vacation time.</s> | Fun! From team-building activities to contests and giveaways, holiday parties to virtual/in-person social events, we believe in building connections, knowing that a happy team makes a happy workplace! | Work/Life Balance. We offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.</s> | Fun and team-building activities | Work/Life Balance</s> | Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and doYOU.</s> | Work/Life Balance. Our offices operate 8:30am – 5:00pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.</s> | 1. Fun and teambuilding activities | 2. Career potential & leadership opportunities | 3. Competitive Employee Benefits Plan | 4. Work/Life Balance</s> | Fun work environment with team-building activities and social events | Work/Life Balance with flexible work options</s> | Competitive Employee Benefits Plan. We offer medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for your & your family.
