Job FunctionsProject Planning & ExecutionStakeholder ManagementRisk & Budget ManagementTraining & Change ManagementQuality Assurance & Go-Live Support
Job RequirementsBachelor's degree in Business Administration, Information Technology, Facilities Management, or related field.5+ years of experience in project management, preferably in IWMS, ERP, or enterprise software implementation.Experience managing projects involving cloud-based solutions and third-party vendors.Familiarity with compliance and reporting requirements in higher education facilities management.
SkillsIWMS platforms (e.g., Archibus, Planon, FM:Systems, TRIRIGA, Accruent)Agile, Waterfall, or Hybrid project methodologiesData migration, software configuration, and user trainingExcellent leadership, communication, and stakeholder engagement skillsStrong problem-solving and decision-making abilities
Job Summary:We are seeking an experienced Project Manager to lead the implementation of an Integrated Workplace Management System (IWMS) in a higher education environment. This role will be responsible for managing project timelines, budgets, stakeholders, and ensuring the successful deployment of the IWMS to optimize campus operations, space management, maintenance, and real estate management.
Job Description:
Job Summary:
We are seeking an experienced Project Manager to lead the implementation of an Integrated Workplace Management System (IWMS) in a higher education environment. This role will be responsible for managing project timelines, budgets, stakeholders, and ensuring the successful deployment of the IWMS to optimize campus operations, space management, maintenance, and real estate management.
Key Responsibilities:
- Project Planning & Execution:
- Develop and oversee the IWMS implementation roadmap, ensuring alignment with institutional goals.
- Define project scope, milestones, timelines, and resource allocation.
- Coordinate software configuration, data migration, integrations, and testing.
- Stakeholder Management:
- Collaborate with university leadership, IT teams, facilities management, and end users.
- Facilitate communication between vendors, consultants, and internal teams.
- Conduct regular project meetings and status updates.
- Risk & Budget Management:
- Identify risks and develop mitigation strategies.
- Monitor project budgets and expenditures to ensure cost-effectiveness.
- Ensure compliance with institutional policies and industry best practices.
- Training & Change Management:
- Develop user training programs and adoption strategies.
- Support change management efforts to ensure seamless transition to the new IWMS platform.
- Gather user feedback and continuously improve system utilization.
- Quality Assurance & Go-Live Support:
- Conduct system testing and validation.
- Oversee go-live activities and post-implementation support.
- Ensure system performance aligns with institutional objectives.
Required Qualifications & Skills:
- Education & Experience:
- Bachelor's degree in Business Administration, Information Technology, Facilities Management, or related field.
- 5+ years of experience in project management, preferably in IWMS, ERP, or enterprise software implementation.
- Experience in the higher education sector is highly preferred.
- Technical & Industry Knowledge:
- Familiarity with IWMS platforms (e.g., Archibus, Planon, FM:Systems, TRIRIGA, Accruent).
- Understanding of space planning, facilities management, and asset management within universities.
- Knowledge of integration with existing university IT infrastructure (e.g., ERP, HR, Finance systems).
- Project Management Expertise:
- Strong background in Agile, Waterfall, or Hybrid project methodologies.
- PMP, PRINCE2, or equivalent certification is a plus.
- Experience with data migration, software configuration, and user training.
- Soft Skills:
- Excellent leadership, communication, and stakeholder engagement skills.
- Ability to manage multiple priorities and adapt to a dynamic higher education environment.
- Strong problem-solving and decision-making abilities.
Preferred Qualifications:
- Experience managing projects involving cloud-based solutions and third-party vendors.
- Familiarity with compliance and reporting requirements in higher education facilities management.
Worker Type:Regular
Number of Openings Available:1
Life at AssetWorks
Thrive Here & What We ValueHigh Level of Ethics and Integrity | Strong Analytical Skills | Proficient in Using Financial Software and Technology Tools | Solid Understanding of Business Operations and Industry Trends | Able to Collaborate with Other Departments and Stakeholders | Strong Leadership Skills to Manage and Motivate a Team of Finance Professionals</s> | Fully remote but requires collaboration with colleagues in Europe | East coast hours based workday</s> | 1. Young and Dynamic Team | 2. Supportive Environment | 3. Innovative Software Company | 4. Opportunity for Personal Growth | 5. Competitive Salary</s> | Higher education environment | Agile, Waterfall, or Hybrid project methodologies | Strong problem-solving and decision-making abilities.</s> | Dynamic, international organization | Small-scale organization combined with the resources of a large international network | Global connections and opportunities for growth</s> | Promote a positive employer brand by providing excellent candidate experience | Stay up-to-date with industry trends and best recruitment practices to enhance hiring strategies</s> | 1. Generous Paid Time Off | 2. 11 Paid Holidays | 3. Medical, Dental, Vision, Life Insurance Benefits with Various Choices and Employer Contribution | 4. 401k with Employer Match Which Immediately Vests | 5. Annual Company Bonus | 6. Career Growth and Mentoring Opportunities as a Smaller Business Unit within the Volaris Group | 7. Tuition Reimbursement Program | 8. Employee Rewards and Recognition Programs | 9. Optional Employee Stock Purchase Program with Company Match | 10. Pet Insurance | 11. TicketsatWork Program, Discounted Entertainment Tickets to Movies, Sporting Events, Hotels, Live Performances, Etc.</s> | Mentorship from experienced professionals | Networking opportunities and potential career growth within the organization | Facility under Volaris Group and Constellation Software umbrella</s> | A self-starting personality with a spirit of entrepreneurship | Experience working in a diverse group of people | Ability to travel up to 50% | Experience with complex sales cycles | Strong prospecting skills | Presentation skills both remotely and in-person | Proven track record of reaching key decision-makers</s> | Medical, Dental, Vision, Life insurance benefits with various choices and generous employer contribution | Flexible remote work arrangements</s> | Strong desire to succeed in enterprise software sales | 3-5+ years of experience in a similar Pre-Sales Engineer role supporting complex enterprise solutions | Experience with facilities operational solutions like CMMS, CAFM, or IWMS (Integrated Workplace Management Systems) | Travel: This role may require up to 75% travel. | A mix of on-site client interaction, virtual meetings, and internal collaboration. | Regular worker type.</s> | Supportive work environment | Open and dynamic culture | People-first culture | Inclusive atmosphere | Work-life balance options | Social events and team-building activities | Career development programs and mentorship</s> | Collaborative Team Environment | Tiered Support Structure for Excellent Customer Service and Growth Opportunities</s> | Collaborative Setting | Passion for Excellence</s> | 1. Emphasis on workplace efficiency and optimization | 2. Support for professional development and growth opportunities | 3. Collaborative and supportive team environment</s> | Win-win relationships with key customers and partners to maximize long-term commercial success for all parties | Alignment of each business and functional department’s KPI’s with Volaris targets | Strong talent management process to attract and retain talent, ensure strong employee engagement, implement succession plans to manage risks, embrace scalability, and harvest up-and-coming talent.</s> | Collaborative, entrepreneurial environment | Competitive salary and benefits package | Hybrid work environment</s> | Dynamic, collaborative, progressive, and high-performing team | Cutting-edge technologies in the best-in-class Boundary Scan industry | Career growth and development opportunities</s> | 1. Collaborative work environment | 2. Resultsdriven, high utilization and team-oriented culture | 3. Opportunity to learn about Project Management, Information Technology, and facilities software used by government agencies.</s> | Collaborative and team-oriented work environment | Mentorship opportunities for students and trainees | Opportunities for professional growth and development</s> | Collaborative "open-door" culture | Fosters areas of improvement for the department in collaboration with other managers.</s> | West coast time zones preferable Mountain or Pacific</s> | Collaborative and innovative work environment | Work-life balance initiatives and flexibility</s> | 1. Promotes trust and mutual respect. | 2. Passion for constant improvement. | 3. Array of products and experienced teams to learn from.</s> | Constellation Software is Canada's largest technology company, trading under CSU on the TSX (this includes a vast network of peers to work with and learn from) | Opportunity to develop your skills and learn new technologies | Work within a Constellation Software business unit</s> | Motivated and energetic individual who can meet the demands of a fast-paced, dynamic Finance department that is expected to continue to grow through acquisitions. | Ability to work across all levels within the organization. | Challenging the status quo, generating ideas, and helping implement processes to drive continuous improvement.</s> | Generous Paid Time Off and 11 Paid Holidays | Collaborative and supportive work environment | Opportunities for growth and development within the organization | Focus on continuous improvement of processes, tools, and templates to enhance overall quality and usability.</s> | Generous Paid Time Off and Holidays | Dynamic and Supportive Environment | Encourages Creativity and Fresh Ideas</s> | Positive work environment | Supportive team members | Opportunities for growth and development</s> | Supportive environment for learning and growth | Collaborative team-oriented culture | Opportunity to make an impact and contribute to innovative projects</s> | Collaborative work environment with a focus on teamwork and open communication | Opportunities for professional growth and development through training and mentorship programs | Flexible work arrangements, including remote work options</s>
