Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.
We are seeking a highly motivated and detail-oriented individual for the role of Event Coordinator. As an Event Coordinator, you will be responsible for coordinating and managing consumer events and small-scale events. Your primary goal will be to ensure the success of each event, meeting and exceeding our clients' objectives and expectations.SUPERVISORY RESPONSIBILITIES
- ☒ Oversees and give direction to contractors during event
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
- Works closely with sales team at the start of the event management process to get as much information as possible and to conduct site visits with client
- Meets with client show manager to determine what type of event they want and event needs
- Handles all pre-planning with clients, determine what services will be required and coordinate required services ensuring that everyone has all the information necessary, such as instructions, schedules, equipment and inventory needs
- Executes and explain contract with client
- Monitors event from move-in all, set-up, actual event, break down and move-out
- Ensures that the event is in compliance with all building and City of Houston Fire Codes
- Completes and closes all event paperwork and files
- Ensures that all event information is accurate and up to date in the system
- Assists Event Manager with Momentous (formally Ungerboeck) reports as needed
- Other duties and special projects as required
EDUCATION AND EXPERIENCE
- Bachelor’s Degree or professional designation through IAVM
- 3 years’ experience as an Event Coordinator in a convention center, theater, hotel or similar environment preferred.
KNOWLEDGE, SKILLS, AND ABILITIESComputer literacy with knowledge of Microsoft Outlook, in particular, MS Word and Excel
- Ability to work independently and pro-actively on a variety of events and projects
- Ability to manage changing program elements and prioritize effectively
- Outstanding organizational skills, excellent judgment and attention to detail
- Ability to work cooperatively, under pressure, with a variety of internal and external clients
WORK ENVIRONMENTThe work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- ☒No major sources of discomfort; normal office environment
- ☒ Ability to work flexible hours, including evenings and weekends as needed.
- ☒ Extra hours required occasionally to meet deadlines or work events
- ☒ Ability to travel to local/ tradeshows/conventions/ conferences/ training and development
For more information on Houston First and the benefits offered, please feel free to explore the following links.About Us | Houston First CorporationDiversity Equity & Inclusion | Houston First CorporationTotal Rewards - Benefits | Houston First Corporation
