Legal and Compliance Coordinator

Job Description:

The pay range for this role is $20.00- $24.00. 

Job Duties:

Contract and Document Management: 

• Organize and manage contracts, agreements, and document systems.
• Track policy revisions, deadlines, and ensure timely document distribution. 
• Oversee vendor contracts and partnerships to ensure they meet compliance standards. 

Compliance and Ethics Monitoring: 

• Support compliance monitoring and enforce contractual obligations. 
• Ensure that third-party vendors or contractors adhere to required compliance practices, including data privacy and insurance. 
• Track and maintain records of certificates of insurance (COIs) for clients, vendors, and partners, ensuring they meet compliance and contractual requirements. 
• Ensure the secure storage and sharing of sensitive data, conducting periodic audits for compliance. 
• Support the maintenance of licenses and permits required for operations. 
• Oversee the Legisway system or similar compliance platforms, ensuring up-to-date compliance data and training staff. 
• Help manage and resolve conflicts of interest, whistleblower reports, or ethical concerns. 
• Support the enforcement of the organization’s ethics policy, ensuring staff and volunteers adhere to the established code of conduct. 
• Conduct surveys to assess program compliance and gather staff feedback, ensuring data is collected, analyzed, and used to inform continuous improvement efforts and enhance organizational effectiveness. 

Incident and Litigation Management: 

• Intake and Management of Incident Reports (IRs) and Sentinel Events (SEs) 
• Assist with claims, litigation files, and ensure compliance records are up-to-date. 
• Provide support for client-related litigation and maintain accessible documentation. 

Training and Development: 

• Develop employee training programs on compliance, quality assurance, and operational best practices. 
• Provide training on contract terms, compliance, and operational best practices. 

General Responsibilities and Administrative Support: 

• Take accurate meeting notes or minutes. 
• Prepare and edit correspondence, minutes, memos, presentations, and spreadsheets. 
• Assist with record requests and ensure timely response and follow-up. 
• Communicate across departments to ensure compliance and operational alignment. 
• Occasionally travel to different sites or locations for training, litigation, or business needs. 
• Be adaptable to evolving responsibilities and organizational needs. 

Expectations: 

• Fulfill Illumination Foundation’s Guiding Principles of Integrity, Humility, Sustainable Compassion, Quest for Knowledge and Critical Thinking, Client-Centered Care, Innovation, Advocacy, and Stewardship and Compliance 

• Strong verbal and written communication skills 

• Excellent interpersonal skills and ability to build and maintain relationships with staff and different departments 

• Strong computer skills and knowledge of office applications, including Microsoft Office Suite 

• Able to prepare presentations and spreadsheets 

• Highly organized and capable of creating organizational systems 

• Maintain confidentiality of client and organization information. 

• Excellent Time Management Skills 

Required:

• Bachelor’s degree in Compliance, Legal Studies, Risk Management, Human Services, or a related field. 
• 2+ years of experience in Human Services, compliance, regulatory affairs, or related fields. 
• Strong computer skills; proficiency in Microsoft Office Suite and Adobe 
• Acrobat Pro 

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance